(Hybrid) Advising Specialist - Office of the Dean, Eberly College of Arts and Sciences

West Virginia University

2d • Hybrid

About The Position

The Academic Affairs Office in the Eberly College of Arts and Sciences at West Virginia University is seeking applications for an Advising Specialist.
About the Opportunity
This position will provide academic advising to students enrolled in specific Eberly majors. They will create or support programming at the college level for advisors, students, and other stakeholders to enhance the quality of advising and student support. Asses advising practices and act as a lead communicator among advising contacts and data related to student retention and best practices related to student success.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
37.5-hour work week
13 paid holidays (staff holiday calendar)
24 annual leave (vacation) days per year or more based on years of service (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs

Requirements

• Master's degree required.
• A minimum of one (1) year of experience advising and/or teaching students.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Demonstrated excellent oral and written communication skills.
• Evidence of effective teaching skills.
• Evidence of effective research skills.
• Knowledge or ability to acquire knowledge of employer expectations and their relationship to strategic curricular decisions.
• Knowledge or ability to acquire knowledge of all ECAS departmental admission standards and benchmarks.
• Demonstrated ability to work constructively and efficiently with students who are on deferred university suspension, or who have been suspended from their academic program.
• Demonstrated ability to develop programs to support students in academic difficulty.
• Knowledge or ability to acquire knowledge of employer expectations and their relationship to strategic curricular decisions.
• Knowledge or ability to acquire knowledge of degree standards and benchmarks.
• Demonstrated ability to work constructively and effectively with students.
• Demonstrated ability to work collaboratively, constructively, and effectively as part of a team.
• Ability to learn to work with Banner, Navigate, DegreeWorks, ARGOS, and other data reporting systems.

Responsibilities

• Develop academic advising to students and provide academic advising for students in select Eberly majors (~250 primary majors)
• Develop academic advising to probationary students and students facing academic difficulties
• Establish short-term plans for students who are meeting major benchmarks
• Identify and communicate missing or needed requirements for timely progression through intended major
• Assist students to select from alternative major that will lead to graduation and a career of interest to them
• In coordination with Director, communicate with Departments to remain up to date regarding changes and updates
• Perform necessary record-keeping, including 90 credit checks and graduation checks
• Create three-term plans for financial aid
• Lead development of program initiatives for Eberly College
• Serve as lead contact for Academic Success Plans (ASPs)
• Acquire knowledge of federal financial aid and scholarship requirements
• Provide career development guidance for students
• Provide referrals and support related to experiential learning opportunities
• Develop and support programming for New Student Orientation advising and College
• Develop and support programming for Mid-Year Academy
• Serve as one of the lead communicators for the Eberly advising community
• Serve as a lead communicator to advisors in the College
• Review data and prepare reports in conjunction with the Director that assess the effectiveness of probationary and student success programming
• Review and analyze data related to relative to probationary student retention and performance
• Analyze outreach strategies to probationary students to determine effectiveness
• Serve as a member of Eberly’s advising board and other college and university committees
• Maintain awareness of and conduct research pertaining to national standards for student retention
• Identify and provide timely outreach for struggling students to assist in college/university retention initiatives
• Actively participate in/developing programming for the training and development of advisers in the College.
• Actively participate in and/or supervise College committees pertaining to advising and undergraduate performance
• Provide assistance with recruitment events and initiatives in which the College participates
• Acquire knowledge of all procedures that are part of the Eberly College’s Academic Affairs Office routine: change of major, adding a major or degree, graduation certification, so as to be able to assist Student Records Officer during graduation periods
• Teach First Year Seminar as assigned
• Teach Eberly probationary courses or other appropriate courses as assigned
• Develop programming to support at-risk students
• Participate in Eberly Connect Series in fall and Spring semesters
• Research best practices and novel approaches to collegiate advising for both at-risk, first-generation students
• Develop assessment reports (in conjunction with the Director) pertaining the outcomes of advising general advising practices within the College.
• Develop assessment practices to further strategic goals related to advising and retention
• In coordination with the Director and Assistant Dean, contribute to advising mission and strategic student success plan for the Eberly College
• Plan and offer professional development trainings for academic advisors in the College
• Develop and support programming for New Student Orientation and Mid-Year Academy Actively
• Actively participate in and/or supervise College committees pertaining to advising and undergraduate performance including the Undergraduate
• Studies Advisory Board and Academic Suspension Appeals Committee. - Lead and organize suspension appeal process for the college
• Acquire knowledge of the following platforms: DegreeWorks, Banner, STAR, ARGOS

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level