Advising Administrative Assistant
About The Position
Ivy Tech Evansville seeks an Advising Assistant to support the Academic Advising Center. this is an in person role based on the Evansville campus. Essential Responsibilities: •Greet visitors and students, clarify and answer general questions, and/or enter student into queuing system (IVY Q) to be seen by an Enrollment Specialist. •Provide general information about admissions, registration, financial aid, orientation, assessment, and business support. •Manage all Enrollment Center forms and understand forms from all departments. Verify completeness of forms and accompanying materials. Maintain appropriate inventory of necessary student materials. •Collect and date-stamp student forms for back office/processing support. •Ordering of Enrollment Center office supplies, nametags, business cards •Keep accurate spreadsheet of supply & expense, professional development. Verifying spreadsheet coincides with the balance of the college. •Submit work orders, maintenance and up keep; helpdesk tickets for phone, computer and printer issues •Coordinate departmental events, storage room, oversee break room, set up, and clean up. •Sanitize all student computers once a week. •Assist with special projects, provide filing, data entry, clerical assistance. •Maintain working knowledge of emergency/safety procedures as provided by supervisor. Be knowledgeable of the locations of the electronic and hard copy of procedures when applicable in order to deliver information as needed to customers. •Imaging for Financial Aid; processing & indexing.
Requirements
- Associate degree or equivalent work experience required.
- Proficiency in Windows environment with data entry required.
- Strong interpersonal communication skills.
- Ability to work independently.
Nice To Haves
- Experience in a higher education setting.
Responsibilities
- Greet visitors and students, clarify and answer general questions, and/or enter student into queuing system (IVY Q) to be seen by an Enrollment Specialist.
- Provide general information about admissions, registration, financial aid, orientation, assessment, and business support.
- Manage all Enrollment Center forms and understand forms from all departments. Verify completeness of forms and accompanying materials. Maintain appropriate inventory of necessary student materials.
- Collect and date-stamp student forms for back office/processing support.
- Ordering of Enrollment Center office supplies, nametags, business cards
- Keep accurate spreadsheet of supply & expense, professional development. Verifying spreadsheet coincides with the balance of the college.
- Submit work orders, maintenance and up keep; helpdesk tickets for phone, computer and printer issues
- Coordinate departmental events, storage room, oversee break room, set up, and clean up.
- Sanitize all student computers once a week.
- Assist with special projects, provide filing, data entry, clerical assistance.
- Maintain working knowledge of emergency/safety procedures as provided by supervisor. Be knowledgeable of the locations of the electronic and hard copy of procedures when applicable in order to deliver information as needed to customers.
- Imaging for Financial Aid; processing & indexing.
Benefits
- Full-time, benefits eligible position with no enrollment waiting period.
- Exceptional benefit offerings, including: Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability.
- Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.
- Paid time off: vacation, sick time, holidays, winter break between December 25th and January 1st, and more.
- Up to 47 paid days off per year.
- Free Ivy Tech tuition for employee, spouse and dependents.
- For those pursuing higher degrees, Tuition Reimbursement at other institutions.
- Opportunities for Professional Development.
- Eligible employer under the DOL Public Service loan forgiveness program.
- For more information on Ivy Tech Benefits visit https://careers.ivytech.edu/benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
