Advancement Specialist

Hurricane Island Center•Rockland, ME

1d•Onsite

About The Position

Hurricane Island Center for Science and Leadership (Hurricane Island) is a transformative learning and research community running programming and research on Hurricane Island in Penobscot Bay, Maine. Our mission is to integrate scientific research and education on a Maine coastal island to develop leaders prepared to address environmental issues in a rapidly changing world. Our vision is to create a network of community leaders solving environmental problems creatively, scientifically, and collaboratively for the Gulf of Maine and beyond. Our research agenda focuses on answering local high priority questions and increasing scientific capacity regionally. We challenge students and researchers to create innovative solutions for a sustainable world, and by pursuing initiatives through the scientific process, we believe the knowledge gained will motivate communities to take action. The Advancement Specialist reports year round to the Advancement Director and is an integral support role ensuring the systems, structures, and functions of both fundraising and marketing efforts run smoothly while prioritizing the confidentiality of all donor information. Representing the organization with a donor-centered and relationship-building approach, this role is integrated into the day-to-day operations of the mainland office, is required to participate regularly in meetings, events, and overnight trainings on Hurricane Island, and also required to attend some weekend and overnight events on the mainland with occasional travel out of state. The Advancement Specialist also provides support for the mainland office and support to the Executive Director and Advancement Director. A successful candidate must be well-organized, flexible, and able to function in a dynamic working environment. Additional responsibilities to what is described here may be required, as needed. Rustic housing on Hurricane Island is provided for island-based meetings and overnight events and meals on island are provided when our programmatic season is in session.

Requirements

Associate or Bachelor’s degree
Exceptional communication, organizational, and time management skills
Professional expertise with Excel and other MS Office Suite software
Demonstrated personal integrity and ability to maintain confidential records
Enthusiasm for teamwork, feedback, and open communication across all departments
Ability to manage multiple projects and oversee numerous assignments simultaneously
Prior experience managing donor database systems
Strong written and verbal communication skills
Demonstrated initiative to identify and complete projects and work independently or as part of a team with minimal supervision.
Effective communication and interpersonal skills.
U.S. Citizen or non-citizen permanent resident.

Nice To Haves

Familiarity with Google Suite
Prior experience working in a philanthropy department
Prior experience providing a support role in a non-profit organization
Experience working with diverse communities, including racial and ethnic minority groups, English language learners, urban youth, low-income and immigrant communities, LGBTQ individuals, people with special needs, and other groups underrepresented in environmental education.

Responsibilities

Manage the donor database and other information systems
Record receipt of donations in Hurricane Island’s database, Little Green Light (LGL)
Process timely donor acknowledgements
Prepare gift reports weekly, monthly, and as requested
Provide support for Advancement events
Represent the organization with a donor-centered and relationship-building approach
Ensure confidentiality of all proprietary donor-related information
Travel to, work from, and stay overnight on Hurricane Island and for mainland Advancement events
Provide administrative and logistical support for the Executive Director and the Advancement Director
Provide reliable and scheduled office coverage for the Hurricane Island mainland office
Maintain office supplies for the mainland office