Advancement Officer

Purcell Marian•Cincinnati, OH

About The Position

The Advancement Officer reports to the Chief Advancement Officer and provides direct support to ensure key advancement goals are met. This includes administrative support, event planning and execution, data management and alumni engagement. The Advancement Officer plays a critical role in ensuring the team operates effectively, while also nurturing and developing supportive relationships between Purcell Marian High School and alumni community.

Requirements

This is a full-time 12-month position.
Understand long-term development planning, prospect management and strategic engagement principles.
Excellent time management and project management skills, including planning initiatives and motivating participants to achieve goals
Exceptional collaboration and communication skills with the ability to manage multiple priorities with keen attention to detail.
Must be comfortable with making asks personally, by phone calls and via email.
Ability and willingness to work outside of standard business hours, including weekends and evenings; This role requires frequent evenings and weekends and allows for a flexible schedule.
Must be able to prepare spaces for events by assembling and arranging equipment such as tables, chairs, staging, and more, then dismantling and cleaning up after the event is over.
Proficiency in Microsoft Word, Excel, and Google Suite.
Comfortability in working with diverse ethnic, racial and religious backgrounds of the student body, alumni base and broad community.

Nice To Haves

Experience and skill in Salesforce or related donor databases is a plus.
Knowledge of Catholic schools, long-term development planning, prospect management and strategic engagement principles is a plus.

Responsibilities

Actively supports the advancement team with key initiatives that are part of the annual fundraising strategy through the donor development cycle, including donor identification, cultivation, solicitation, acknowledgement, ongoing partnership and stewardship.
Executes and implements Purcell Marian’s Special Events to meet the school’s strategic objectives, including, but not limited to: Homecoming Week (September), Grand Event (April), Golf Outing (September), and reunions ensuring that all milestones/goals are met and adhering to approved budgets.
Manage all event logistics, including but not limited to, timelines, budgets, and other materials.
Serves as the primary liaison for alumni requests and information seeking, coordinating in alignment with the Advancement team and school priorities.
Champions the donor database to track, record, and monitor donor information, including interactions and dashboards, ensuring that all donations are accurately processed and donors are properly acknowledged for their support on a timely basis.
Assists in identifying opportunities to re-engage donors, including but not limited to lapsed donors, strategically identified LYBUNTs, annual givers and coordination of strategic class gifts.
Prepares, reviews, analyzes and presents donor data to provide critical insights to the Department and Leadership Team in order to drive all fundraising objectives and revenue goals for the school.
Supports several key committees, such as the Alumni Association and Development Committee, to strategically identify opportunities for increased revenue and engagement.
Responsible for creating and maintaining key Department materials, including but not limited to meeting agendas, proposals, planning documents and meeting briefs, as needed.
Assists with key research initiatives such as grants, individual, corporate, and institutional donor opportunities to advance both annual and capital fundraising initiatives.
Participates in solicitations to support fundraising efforts such as calendar and year end closeout as part of annual giving and sponsorships/solicitations for major events such as DJ Classic Golf Outing and the Grand Event.
Performs other duties as assigned.