Advancement Associate

Virginia Tech • Blacksburg, VA

75d • $36,000 - $38,000

About The Position

The Advancement Associate provides comprehensive administrative support to the Chief Advancement Officer (CAO) and the Corps and Cadets Advancement Team. Responsibilities include coordinating administrative functions such as public engagement, travel arrangements, scheduling meetings and appointments, and processing memoranda. The role also involves entering donor contacts and plans into the AIMS fundraising database, composing follow-up correspondence with donors, volunteers, and staff, and responding to inquiries by providing information, conducting research, or referring to appropriate offices. Additional duties include drafting, editing, and coordinating mass mailings to key constituencies; representing the department by welcoming guests and answering calls from donors and university executives in a professional and courteous manner; and supporting stewardship efforts and events for the Virginia Tech Corps of Cadets. The Advancement Associate also assists with broader advancement events as needed. This position reports directly to the Chief Advancement Officer for the Virginia Tech Corps of Cadets.

Requirements

• Experience in providing administrative support to multiple individuals in an academic or professional office environment.
• Experience with budgeting, bookkeeping, and financial record-keeping.
• Advanced proficiency working in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to work independently and make well-informed decisions using sound judgment and analytical reasoning.
• Trusted to manage confidential information with discretion, sensitivity, and a high degree of care.
• Demonstrated excellence in written communication, with the ability to craft clear, professional correspondence.
• Strong verbal and interpersonal skills, with a polished and professional demeanor with various stakeholders and diverse interest groups.
• Skilled in maintaining accuracy while effectively prioritizing tasks in a fast-paced environment.

Nice To Haves

• Bachelor's degree in a related field or an equivalent combination of education and experience.
• Familiarity with higher education, fundraising, or nonprofit organizational structures, policies, and procedures.
• Proven ability to anticipate needs and proactively resolve issues.
• Experience working with large relational databases, such as Blackbaud CRM products.

Responsibilities

• Provide comprehensive administrative support to the Chief Advancement Officer and the Corps and Cadets Advancement Team.
• Coordinate administrative functions such as public engagement, travel arrangements, scheduling meetings and appointments, and processing memoranda.
• Enter donor contacts and plans into the AIMS fundraising database.
• Compose follow-up correspondence with donors, volunteers, and staff.
• Respond to inquiries by providing information, conducting research, or referring to appropriate offices.
• Draft, edit, and coordinate mass mailings to key constituencies.
• Represent the department by welcoming guests and answering calls from donors and university executives.
• Support stewardship efforts and events for the Virginia Tech Corps of Cadets.
• Assist with broader advancement events as needed.

Benefits

• Eligible for overtime
• Professional development opportunities
• Inclusive community dedicated to knowledge, discovery, and creativity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree