Advancement Assistant, Bethlehem Catholic High School

Diocese Of Allentown • Allentown, PA

280d

About The Position

The Advancement Assistant provides critical administrative and logistical support to the Advancement Office, participating in all fundraising activities including donor and public relations, direct mail appeals, and special events toward a smooth and efficient execution of all fundraising and alumni relations activities. This role requires exceptional organizational skills, outstanding communication and customer service skills, attention to detail, and a commitment to the mission of Bethlehem Catholic.

Requirements

• High School Diploma required; associate or bachelor's degree preferred.
• Minimum of 2 years of administrative experience, preferably in a fundraising or development setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with donor database software is a plus.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Commitment to the mission and values of Catholic education.
• Ability to maintain confidentiality.
• Must comply with all Allentown Diocese employment requirements including background checks, clearances, and trainings.

Responsibilities

• Manage logistics surrounding Bethlehem Catholic advancement events, such as collaborating with the Events Manager and the Advancement Director, mailing invitations, reporting progress on registrations on Give Smart, and tracking donations in Donor Perfect.
• Prepare thank you letters with tax receipts for monetary and in-kind gifts for the Principal and Advancement Director to sign and mail for these events.
• Maintain accounting of donors' financial gifts to compile accurate records for the Annual Report of Giving in September and the Becahi Fund Fall & Spring Ask Letters.
• Provide on-site support at events and others that may occur during and after school hours when needed.
• Maintain cordial relationships with alumni, donors, staff, and board members.
• Process donations and generate acknowledgment letters from Donor Perfect and continually update and correct database records.
• Answer donor inquiries and provide excellent customer service.
• Assist the Advancement Director in creating reports for Advancement Committee and Board Meetings.
• Keep track of the Advancement Office calendar.
• Prepare, keep track, file, and distribute correspondence, reports, and other documents.
• Handle phone calls and emails and respond to inquiries in a timely and professional manner.
• Maintain foundation, corporation and individual donor files.
• Assist with the annual Report of Giving by coordinating production and mailing of the fall, spring and year-end appeal letters.
• Maintain office supplies and equipment.
• Assist with budget tracking and expense reporting.
• Process invoices and payments.
• Collaborate with the Accounting Manager and Advancement Director to reconcile financial records.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED