Advanced ILS Technician

General Dynamics Mission Systems, Inc•Jacksonville, FL

14h•$33 - $35

About The Position

The Mission Module Logistics Support Technician will provide logistic support to field organizations and/or customers including spare or replacement parts and supplies. You’ll repair returned products and advise customers on types and amounts of equipment available. We’ll expect you to provide support to the logistics function, preparing logistics documentation to establish the range and depth of spares, tools, test equipment and related manuals to be deployed and stocked. You’ll also modify maintenance records such as repair standards for more complex equipment or components. REPRESENTATIVE DUTIES AND TASKS: This position is responsible for providing a full-range of administrative support to multiple managers and/or directors within a business functional area(s) The Administrator will manage multiple tasks to relieve management of administrative details and allow them to concentrate on other business activities The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times Gathers, collects, records, tracks and verifies data and information from multiple sources Provides a full range of administrative support and performs a variety of administrative activities specifically in support of a business functional area(s) Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues Obtains data from various sources, analyzes data and information, and prepares reports for the business functional area as needed Drafts, proofreads, and finalizes written correspondence ensuring accuracy Enters, formats, and proofreads inputs into Excel Spreadsheets, Power-Point and Word documents Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information Provides data and information to others on functional unit processes and procedures Reassigns computers to maintain accuracy of inventory records of department computers Logs requisitions for items such as hardware and software to audit monthly budget reports for accuracy Validates Monthly Project Reviews to requisitions and invoices; identifies duplications and incorrect entries Reports employee moves into vacant work spaces to Facilities by inputting to Computer Assisted Facilities Management (CAFM) system which is used to track particular building area data such as infrastructure and systems capacity (moving people only) in order to validate actual space availability, confirms department space assignments and allocations (budget), and identifies unoccupied space (resource utilization) Regularly surveys area for maintenance needs such as carpet spills, burned out light bulbs, chips out of walls, etc. and arranges for maintenance by submitting requests to facilities for work that will cost less than $5k at a facility Monitors charge number activities for accuracy Provides computers (leases), and other technology and devices by coordinating with Information Technology, Supply Chain Management in order to maximize productivity and manage costs Performs periodic audits of software assets within the business unit, as set forth in company policy, to ensure compliance with software licensing, acquisition, use, and maintenance of patches, upgrades, and configuration to security requirements in order to support various audits and accreditation activities Collaborates with others to improve processes and procedures Open to new ideas and can serve as a champion for change and acts to support change when directed from management Performs administrative support and secretarial activities Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit Compiles, reviews and analyzes data Uses software for functional area, to compile and generate reports, statistics, time-lines, tables, graphs, correspondence and presentations May design processes to enhance work flow Develops procedures to ensure consistent work performance Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers Contacts are frequent with individuals representing outside organizations, and/or individuals of significant importance within the company Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communications Advanced or senior level position Candidate may be requested to travel 50% of time.

Requirements

Associate’s degree is required plus a minimum of 3 years of relevant experience.
Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
Due to the nature of work performed within our facilities, U.S. citizenship is required.
Ability to generate documents, create spreadsheets and accomplish analysis of spreadsheet data
Proficiency in the use of MS Office suite of products
Written and verbal communication skills
Ability to multitask
Ability to integrate in a team environment
Strong knowledge of Integrated Logistics software tools
Strong knowledge of Integrated Logistics Support (ILS) Elements (supply support; maintenance planning; manpower and personnel; technical manuals; training and training equipment; support equipment; facilities; computer resources support; packaging, handling, storage and transportation (PHS&T); design interface; reliability, maintainability and availability (RM&A), how they interact and how they are applied across a program, their effect on a system, plus how a systems' design and changes affect the ILS elements
Strong knowledge of the Acquisition Logistics (a multi-functional technical management discipline associated with influencing design for supportability and planning the support infrastructure for a system by focusing on the integrated logistics support (ILS) elements and working with and across all IPTs)
Requirements include direct experience working with Navy Supply (NAVSUP) systems ordering, issuing and stocking parts and materials; Use of the Navy’s RSupply system to generate reports; Maintaining inventory data bases for material stocked in store rooms and warehouses; Utilizing HAZMAT/HAZWASTE procedures and comply with ordering requirements; Generate DD-1149, DD-1348-1, DD-1348-6 and DD-250s using MICROSOFT Office suite of products, Adobe Acrobat and other programs.
Candidate shall have 3 years of experience as a Logistics Specialist/Storekeeper (LS/SK).

Responsibilities

provide logistic support to field organizations and/or customers including spare or replacement parts and supplies
repair returned products
advise customers on types and amounts of equipment available
provide support to the logistics function
prepare logistics documentation to establish the range and depth of spares, tools, test equipment and related manuals to be deployed and stocked
modify maintenance records such as repair standards for more complex equipment or components
provide a full-range of administrative support to multiple managers and/or directors within a business functional area(s)
manage multiple tasks to relieve management of administrative details and allow them to concentrate on other business activities
demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times
gather, collect, record, track and verify data and information from multiple sources
provide a full range of administrative support and performs a variety of administrative activities specifically in support of a business functional area(s)
consistently work on complex assignments requiring independent action and a high degree of initiative to resolve issues
obtain data from various sources, analyzes data and information, and prepares reports for the business functional area as needed
draft, proofread, and finalize written correspondence ensuring accuracy
enter, format, and proofread inputs into Excel Spreadsheets, Power-Point and Word documents
work on multiple projects in a fast-paced environment dealing with confidential/sensitive information
provide data and information to others on functional unit processes and procedures
reassign computers to maintain accuracy of inventory records of department computers
log requisitions for items such as hardware and software to audit monthly budget reports for accuracy
validate Monthly Project Reviews to requisitions and invoices; identifies duplications and incorrect entries
report employee moves into vacant work spaces to Facilities by inputting to Computer Assisted Facilities Management (CAFM) system which is used to track particular building area data such as infrastructure and systems capacity (moving people only) in order to validate actual space availability, confirms department space assignments and allocations (budget), and identifies unoccupied space (resource utilization)
regularly survey area for maintenance needs such as carpet spills, burned out light bulbs, chips out of walls, etc. and arranges for maintenance by submitting requests to facilities for work that will cost less than $5k at a facility
monitor charge number activities for accuracy
provide computers (leases), and other technology and devices by coordinating with Information Technology, Supply Chain Management in order to maximize productivity and manage costs
perform periodic audits of software assets within the business unit, as set forth in company policy, to ensure compliance with software licensing, acquisition, use, and maintenance of patches, upgrades, and configuration to security requirements in order to support various audits and accreditation activities
collaborate with others to improve processes and procedures
be open to new ideas and can serve as a champion for change and acts to support change when directed from management
perform administrative support and secretarial activities
perform variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit
compile, review and analyze data
use software for functional area, to compile and generate reports, statistics, time-lines, tables, graphs, correspondence and presentations
design processes to enhance work flow
develop procedures to ensure consistent work performance