Admitting Clerk

North Caddo Medical Center•Vivian, LA

35d

About The Position

RESPONSIBILITES: Registration of all patients. Primary responsibility is the processing of the Emergency Room records. Ensures accuracy, integrity, and security of all databases. Conducts database searches, processes all requests for medical record retrieval from permanent storage area, filing new records and re-filing continuing records, processing all incoming reports needing filing in these records. JOB SETTING AND CONDITIONS: This position is an entry-level clerical position in the Medical Records/Patient Access Department.

Requirements

High school diploma or the equivalent
Basic clerical training, which includes computer skills, basic filing skills, and fundamental knowledge of office procedures
Basic knowledge of health record content and sequence
Relevant experience in clerical duties sufficient for individual development to the level of independent functioning with minimal direction
A trainee is acceptable provided the individual meets the established work standards within 12 weeks of completion of the mandatory training program for this job
Fluent in English, with special emphasis on alphabetization
Able to process work, error free, within prescribed deadlines and time frames
Able to process work, using both alphabetical and numerical filing systems
Able to concentrate and maintain accuracy in spite of frequent interruptions
Able to be courteous, tactful, and cooperative throughout the working day
Ability to maintain confidentiality with regard to all phases of work
Moderate physical effort: lift/carry up to 30 pounds occasionally during the workday
Occasional bending, stooping, kneeling, crouching and reaching

Responsibilities

Registration of all patients
Processing of the Emergency Room records
Ensures accuracy, integrity, and security of all databases
Conducts database searches
Processes all requests for medical record retrieval from permanent storage area
Filing new records and re-filing continuing records
Processing all incoming reports needing filing in these records
Receives and interviews all incoming patients
Verifies and records demographic information accurately
Obtains appropriate signatures
Copies front and back of insurance cards and valid driver’s license or I.D.
Verifies Worker’s Compensation patients by contacting the place of employment
Verifies Medicaid patients by using the Medifax system
Maintains file area in permanent and incomplete emergency room records
Receives and processes all requests for health records from file area
Processes all incoming reports needing filing in permanent and incomplete records
Assembles emergency room and outpatient records in correct order
Checks emergency room and outpatient records for physician and nursing deficiencies
Assists physicians and nurses with record completion
Consistently attaches Paper records of Protected Health Information (PHI) to the correct patient encounter type under the appropriate title and author for scanned document according to established policy
Images are always checked for quality of resolution, positioning and legibility
Demonstrates a consistent level of performance in recognizing and correcting images that is not acceptable or scanned to the designated document type
Always destroys the PHI paper record by placing it in the designated locked shred box once it has been correctly scanned and verified