Admissions Systems Cal State Apply Module Lead

The Beach • Long Beach, CA

1d

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth. Watch to learn more Job Summary This position provides primary, hands-on leadership for campus Cal State Apply functionality, overseeing the configuration, annual cycle setup, testing, troubleshooting, and ongoing maintenance of all Cal State Apply processes and integrations. The role also provides secondary support for key components of the CMS Admissions (AD) Module, including SLATE (CRM), decision processing, transcript workflows, and applicant self-service functions to ensure alignment between Cal State Apply and campus admissions operations. The incumbent applies advanced technical and functional expertise to translate business needs into system specifications, resolve system issues, and coordinate solutions with technical teams and the Chancellor’s Office. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Requirements

• Equivalent to a bachelor's degree in Computer Science, Information Systems, Educational Technology, or related field and four years of related work experience required.
• The ideal candidate maintains a safe and respectful work environment, communicates effectively and professionally with the University community, and demonstrates strong analytical and independent problem‑solving skills.
• They possess thorough knowledge of online student information, imaging, admissions, and transcript systems, with proven ability to analyze user needs, translate them into detailed technical specifications, and design, implement, and maintain complex technical rules supporting business processes.
• This candidate is adept at analyzing data requirements, researching data availability, and developing end‑user reports using reporting tools such as Crystal or Query.
• They bring subject matter expertise in admissions and transcript software, apply academic and administrative policies accurately, and exercise sound judgment while working independently with minimal direction.
• Additionally, they establish strong working relationships, coordinate workflows effectively, and lead, train, mentor, and collaborate successfully with both technical and non‑technical staff.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Responsibilities

• Serve as the primary campus lead for Cal State Apply functionality, including annual cycle setup, configuration, testing, troubleshooting, and coordination with the Chancellor’s Office, CSULB Leadership, Student Administration Systems, and Admissions units.
• Update List Manager rules and Export and Report Manager setup as needed.
• Coordinate related online functionality that depends on or interacts with Cal State Apply, including the PeopleSoft Admissions Module, and supplemental document workflows (e.g., CRM (Slate), Imaging System (OnBase), and other 3rd party systems as the need arises).
• Perform manual search/match for applications that have errors in automated search/match and resolve any related application posting errors.
• Ensures operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes, and makes them available to supervisor.
• Maintain regular updates to admissions systems documentation for overall system procedures to ensure knowledge sharing across teams.
• Ensures quality, usability, and integrity, of system data by working within approved processes and testing procedures.
• Carry out special assignments as directed by supervisor, Director, and/or AVP Enrollment Services

Benefits

• At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:
• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.
• Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees