Admissions Coordinator

MyPath•Appleton, WI

1d•Hybrid

About The Position

Are you someone who is passionate about making a difference in the lives of others? Do you enjoy caring for and mentoring others with disabilities? MyPath and its Operating Companies provide specialized services and dignified care for children, adolescents and adults with special needs. Our companies provide a spectrum of services and support which promote the ability of those we serve to live as independently as possible in the community. Overview Are you passionate about building meaningful connections and guiding families, districts, and students through important educational transitions? Do you thrive in a role that blends relationship-building, organization, and collaboration? The Richardson School (TRS), a MyPath Company, provides specialized educational and therapeutic services for students with complex needs. Our mission is to support students, families, and school partners through thoughtful admissions, smooth transitions, and high-quality programming that promotes long-term success. Job Summary: We are seeking a professional and detail-oriented Admissions Coordinator to join our Admissions team at The Richardson School. This highly visible role serves as the first point of contact for students, families, school districts, counties, and referral sources seeking admission to TRS programs. The Admissions Coordinator is responsible for guiding the full admissions and transition process, ensuring accurate documentation, coordinating funding and billing information, and collaborating closely with administrative leadership and internal departments to support successful student placement and transitions. This position is ideal for individuals with experience in education or human services who excel in communication, organization, and relationship management.

Requirements

Bachelor’s degree required; preferred in education, human services, marketing, communications, or a related field.
Minimum of 2 years of experience in an education or human services setting preferred.
Knowledge of educational systems and admissions procedures strongly desired.
Strong written and verbal communication skills with a high level of professionalism.
Ability to build and maintain collaborative relationships with diverse stakeholders.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Ability to remain calm, composed, and effective in stressful situations.
Comfort with public speaking and presenting to groups.
Must possess a valid Driver's License and have an acceptable driving record.
Ability to travel to school districts, meetings, conferences, and community events as needed.

Responsibilities

Admissions & Intake Coordination Serve as the primary point of contact for all admissions inquiries and referrals.
Gather, review, and assess admissions documentation to support accurate evaluation of student needs and program fit.
Complete pre-admission assessments in alignment with licensing requirements and program statements.
Ensure admission packets and required paperwork are complete, accurate, and properly signed.
Funding & Billing Coordination Assess ability to pay during the pre-admission process and collaborate with placing agents to secure funding prior to placement.
Partner with the Business Office to submit accurate funding and billing information, including county funding for respite and camp programs.
Consult with administrative leadership on unusual or complex funding situations.
Admission & Transition Planning Present prospective students to the TRS Administrative Team, including summaries of needs, circumstances, and recommended supports.
Coordinate admission dates and provide written pre-authorization and intake documentation.
Plan, coordinate, and oversee day-of-admission activities to ensure a smooth, trauma-informed transition for students.
Collaborate with TRS staff, districts, and counties on transition planning, student progress updates, and coordination of services as requested or contracted.
Relationship Management & Community Engagement Build and maintain strong professional relationships with school districts, counties, referral sources, families, and community partners.
Represent TRS at conferences, community events, and professional meetings.
Prepare and deliver presentations and respond to questions promoting TRS programs and services.
Act as an ambassador for TRS in public and professional settings.
Compliance & Professional Standards Operate within all legal, licensing, educational, and professional standards.
Comply with organizational policies, procedures, confidentiality requirements, and employee handbook expectations.
Report suspected abuse or neglect in accordance with policy and legal requirements.