Admissions Coordinator

Novel Prep•Irvine, CA

About The Position

We are seeking a detail-oriented and highly organized Admissions Coordinator to support the day-to-day operations of the admissions process. This role is responsible for application review, interview and assessment coordination, document tracking, and system management, ensuring a smooth and efficient admissions experience for students and families.

Requirements

Minimum of 2+ years of experience as an Admissions Assistant or in a private high school administrative role
Familiarity with admissions processes, application review, and student record management
Experience coordinating interviews, assessments (e.g., MAP), and application tracking
Proficiency in Microsoft Office and experience with Blackbaud and/or Airtable preferred
Strong written and verbal communication skills, with the ability to manage professional email correspondence
Excellent attention to detail, organizational skills, and time management
Ability to manage multiple tasks efficiently in a fast-paced environment
Strong customer service mindset and team collaboration skills

Responsibilities

Review and verify application materials using established checklists to ensure completeness and accuracy
Track application progress and follow up on missing documents with students and families
Coordinate and schedule admissions-related activities, including interviews and MAP assessments
Maintain and organize applicant records, contracts, and required forms
Utilize systems such as Blackbaud and Airtable for data entry, updates, and tracking
Send standardized email communications and follow up as needed throughout the admissions process
Monitor deadlines and send reminders for contracts, forms, and required documentation
Collaborate with admissions, academic, and administrative teams to ensure timely information flow
Support process improvements and provide general administrative support to the admissions team
Perform other duties as assigned