Admissions Coordinator (Full Time)

Williamsburg Landing•Williamsburg, VA

4d•$60,320

About The Position

The Admissions Coordinator is responsible for the ongoing referral and admission activity for the Health & Rehabilitation Center (HRC), under the direction and supervision of the Healthcare Administrator.

Requirements

Utilizes equipment and supplies in a safe manner to perform duties in accordance with accepted methods and techniques necessary in providing optimal care
assists licensed staff as needed
able to regularly and safely lift a minimum of 35 pounds
able to stand and walk for long periods of time
shows initiative and good judgment

Nice To Haves

Bachelor’s degree in related field and relevant experience in post-acute care admissions and current knowledge of Medicare and managed care regulations is preferred

Responsibilities

Communicates daily with discharge planners/case managers with the goal of exceeding facility budgeted census
Sends out a daily census update email to the appropriate Williamsburg Landing employees every weekday morning
Manages and maintains facility census activity as budgeted; collaborates with Independent Living, Adult Day Care, Memory Support and Assisted Living staff for potential WLHRC admissions, visiting potential referrals in the hospital or the home setting when necessary
Tracks monthly and quarterly admission data including total admission and discharge and volume from specific referral sources to be submitted and reviewed by the QAPI committee
Manages the Team Census Spreadsheet in the Google Drive
Sends out admission notifications via email to the appropriate Williamsburg Landing employees
Communicates with the resident’s representative party, resident and/or case manager to confirm discharge plans after rehabilitation stay and provides them with key facility personnel’s contact information upon admission
Conducts tours for prospective admissions
Verifies that a bed hold was offered to a resident when appropriate and if not, coordinates that discussion
Inputs/Updates resident data contact information for new skilled admissions, long term care admissions or permanent transfers into WeCare Connect portal and completes the inpatient satisfaction surveys with the residents
Reviews medical information to determine admissions eligibility, consulting with the Director of Nursing when necessary; inputs pre-admission information into the facility EMR
Verifies benefit eligibility and insurance information and performs medication cost analysis prior to accepting an admission
Obtains prior authorization for Medicare Advantage and other managed care admissions; provides updates as appropriate to the Medicare Advantage or managed care plans throughout the admissions stay to include prior authorizations for Medicare Advantage Part B therapy services
Trains the Social Services/Discharge Planner on admissions competencies to provide back-up admissions support and provides training for nursing staff to ensure an effective, resident-centered admissions process
Coordinates discharges and other essential functions in the absence of the Social Services/Discharge Coordinator
Supports the initiatives of the marketing team by conducting regular meetings, assisting with the development of marketing materials, and providing budget development input
Ensures rooms are ready for admission and coordinates requested room changes to ensure resident satisfaction
Tracks dashboard for admissions, discharges, and re-hospitalizations; attends the daily morning meeting and participates in various committees as requested
Completes the new admission contracts within 48 hours of admission
Adds new admissions into the McKesson Orbits portal
Performs other duties as assigned