Admissions and Records Clerk III (2 Positions)

Pasadena Area Community College District • Pasadena, CA

399d • $57,404 - $63,287

About The Position

The Admissions and Records Clerk III position at Pasadena Area Community College District involves performing specialized clerical duties related to student admissions, records, and registration. The role requires maintaining confidentiality, assisting students and faculty, and ensuring compliance with federal and state regulations. The position promotes a friendly atmosphere and involves data entry, record maintenance, and communication with various stakeholders.

Requirements

• 3 years of clerical experience in an educational setting or related field.
• Knowledge of federal and state laws regarding student information confidentiality.
• Ability to apply policies and procedures to individual situations.
• Strong communication and interpersonal skills.

Nice To Haves

• Experience with data entry and student information systems.
• Familiarity with admissions and records processes in higher education.

Responsibilities

• Perform clerical duties by applying procedures and practices; keep confidential records.
• Adhere to federal and state laws to maintain the confidentiality of student information.
• Determine how policies and procedures apply to individual situations.
• Promote a helpful and friendly atmosphere for students and staff.
• Maintain student files; organize images of student-related records.
• Assist students in maintaining their records.
• Assist faculty with submitting grades; provide faculty information about student records.
• Process admission applications, inform students of admission requirements, and determine residence.
• Conduct data entry to enter admissions, records, and registration information.
• Respond to admissions, records, and registration questions by applying state/federal regulations and District policies.
• Produce college transcripts and information verifications related to student records.
• Develop correspondence related to the production of college transcripts and information verifications related to student records.
• Enter, update, and search for student-related information.
• Respond to inquiries related to admission, records, and registration.
• Maintain and order office supplies.
• Refer students to District resources such as personal counseling, academic counseling, assessment, or supervisor as appropriate.
• Give instruction or direction by developing work assignments, prioritizing work, and informing staff of new procedures.
• Train new staff and work-study students.
• Promote and maintain open communication between staff and the supervising manager.
• Coordinate online admission application processes and procedures.
• Coordinate the response to student questions received through the departmental website.
• Review and assist with updating admissions and records information available on PCC's website.
• Perform related duties as assigned.

Benefits

• Full-time employment with a competitive salary range of $4,783.63 - $5,273.95 a month.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed