Admission Visitation Coordinator

Newark Academy•Livingston, NJ

2d•$54,000•Onsite

About The Position

The Admission Associate – Visitation Coordinator plays a central role in shaping the experience of prospective students and families, serving as a key ambassador for the school from first visit through enrollment. This highly collaborative position oversees all aspects of the on-campus and event-based visitor experience, thoughtfully coordinating student visits, interviews, tours, and large-scale admission events. With a focus on hospitality, organization, and clear communication, the role ensures each interaction reflects the warmth and excellence of the institution. In addition to supporting admission operations and the Student Ambassador Program, this team member contributes to the evaluation process as part of the Admission Committee. This is a 10-month full-time position in session between August 15th and June 15th annually. Reports to : Associate Director of Admission Operations

Requirements

Bachelor’s degree required
1-3 years of experience in an Admissions office at an independent school
Strong organizational skills and comfort in managing multiple tasks and projects simultaneously
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to forge relationships with a broad range of constituents
A collaborative, team-oriented and professional approach
Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
Working knowledge of tools and technology including Google Suite Blackbaud
Ability to work occasional evenings and weekends for events

Nice To Haves

Experience Preferred

Responsibilities

Oversee and elevate all aspects of the Office of Admission visitor experience, ensuring a warm, organized, and mission-aligned approach for every prospective family
Curating experiences to support the needs of individual students and families, where possible, including coordinating and scheduling student visits, re-visits, interviews, and tours during the school day, as well as in conjunction with Admission events (e.g., Open Houses, Accepted Student and Family Receptions)
Support the planning and execution of admission events, with a particular focus on ensuring a seamless and engaging visitor experience
Manage all logistics related to campus visits, including family communications, confirmations, and on-site hosting in Eberstadt
Provide general operational support to the Office of Admission, including event preparation, mailings, and office management needs
Support the Student Ambassador Program, including scheduling, communication, and ongoing program development
Serve as a member of the Admission Committee, including conducting candidate and parent conversations and evaluating applicant files
Partner with the Associate Director of Enrollment and Financial Aid to coordinate and execute ISEE testing, with the potential for full ownership of this responsibility over time
Collaborate closely with colleagues across the school to support recruitment and enrollment efforts
Act as a forward-facing Arts Liaison coordinating communication between candidates and Arts faculty and promoting engagement/excitement around the Arts