Adminstrator - Office Coordinator

Emmaus Catholic Church • Lakeway, TX

215d

About The Position

The Parish Office Coordinator is a vital link between our parish and the parish family/community. This person serves as a gateway for all office activity and is usually the one most responsible for creating a positive and inviting impression of the parish. The Parish Office Coordinator is responsible for management of all office activity and assists the pastor and staff in their respective duties. This position will be the point person for purchasing, be charged with administration of supplies, assist with financial posting and documentation and provide direct support to the Chief Operating Officer and other staff as required. Miscellaneous duties performed include weekly contribution processing, assisting in event planning, overseeing facility organization of materials and ministries and support major parish events. It is multi-tasking many areas of church office management.

Requirements

• Must be a practicing Roman Catholic in good standing
• Possess accounting skills sufficient enough to perform basic Quickbooks tasks
• Be able to discern best purchasing practices to maximize parish resources
• Have excellent organizational skills
• Be a team player
• Possess problem-solving and decision-making abilities
• Possess strong writing skills
• Exhibit a high level of confidentiality and trustworthiness
• Have the ability to work without close supervision
• Demonstrate knowledge and good judgment in matters of diocesan policy and procedures
• Be proficient in communication; written, oral and electronic; bilingual a plus
• Exhibit strong computer skills, including Microsoft Office programs, email, and Ministry Platform management
• Be available and responsive to the needs of staff, parishioners, and community members
• Submit to and pass a background check and become EIM compliant
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period
• Education: High school diploma or equivalent
• Experience: A minimum of one year’s related experience required

Responsibilities

• Post check and cash donations to parish database
• Read all parish news distributions, electronic and in print, so as to be ready to answer questions from parishioners/visitors
• Update parish database as required
• Support and fill in for receptionists at front desk
• Provide clerical support for staff and ministries
• Assist in maintaining financial and business filling
• Regular review and organization of parish supplies and storage rooms
• Monitor copier supplies and order as needed
• Create and distribute the work schedule for the Sunday nursery
• Maintain and provide accounting reports for the Square payment system
• Order and receive into Quickbooks all SEED cards
• Track purchases and provide all accounting reports for the SEED program
• Provide accounting support for Gala by administering the Auction Program
• Support accounting by processing Vanco payments in conjunction with Bookkeeper
• Shares purchasing responsibility with Receptionist based on type of supplies
• Receive requests for supplies or resources from staff
• Order items, print duplicate receipts and complete charge form
• Verify purchases as they arrive and notify staff member
• Receive and process supply requests from church ministries for approved activities
• Review & Update New Employee Orientation Form
• Meet with all new staff, including ECEP staff to complete orientation
• Train staff, including ECEP staff, on the use of copiers, door locking, procedures & protocols
• Tour the campus buildings with new staff to orient them to place and purpose of various spaces
• Provide input for new programs or policies
• Participate in all staff-supported parish events and staff meetings
• Responsible for all other duties as assigned

What This Job Offers

• Education Level: High school or GED