Adminstrative Assistant

Little City Foundation • Palatine, IL

440d

About The Position

The Administrative Assistant at Little City Foundation is responsible for providing essential administrative support to the ChildBridge Center for Education. This role involves maintaining databases, coordinating communication with school districts and parents, managing office supplies, and ensuring the smooth operation of school functions and meetings.

Requirements

• High School Diploma or GED required.
• Experience with computers and Microsoft Office Suite required.
• Previous office experience in data entry preferred.

Responsibilities

• Maintain multiple databases for the school, including student data entry into the state board of education website.
• Post daily teacher and paraprofessional classroom assignments on Microsoft Teams in collaboration with school leadership.
• Make phone and email contact with home school districts and parents/legal guardians to schedule appointments for school functions and meetings, including IEP meetings.
• Print and assemble materials for distribution at school staff meetings in collaboration with school leadership.
• Maintain all filing at the ChildBridge Center for Education.
• Monitor office supplies and order supplies for the school.
• Maintain the school electronic calendar and paper copies.
• Monitor and maintain student attendance daily.
• Order supplies from central supply.
• Maintain the school program card log and load the card as appropriate.
• Communicate with other agency departments, partner school districts, ISBE, and parents as appropriate.
• Complete required training and any additional training as assigned by the supervisor.
• Perform any other duties as assigned by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED