Adminstrative Assistant

Marymount University • Lexington, MA

6d • $55,000 - $65,000 • Onsite

About The Position

Provides executive level support to the Vice President of Advancement, and overall operational management of the advancement office. Prepares correspondence and reports for manager’s approval. Manages and coordinates all efforts with vendors, faculty and staff for meetings, events, and travel. Coordinates and/or manages special projects or functions as needed.

Requirements

• Knowledge of and ability to follow university policies and procedures.
• Ability to demonstrate exceptional service in alignment with Serve with Purpose; and to establish and maintain effective working relationships with the campus community.
• Microsoft Office to include proficiency in Excel, Word, and PowerPoint.
• Use of AI preferred.
• Excellent communications and interpersonal skills.
• Strong problem solving and project management skills with ability to delegate work.
• Five (5) years of administrative support for an executive or senior level leader, secretarial experience and an associate’s degree, preferably in an academic environment

Nice To Haves

• Notary public commission helpful for some positions in this job.

Responsibilities

• Provides administrative support such as coordinating and organizing the daily operations of the office; serving as liaison between the vice president and president’s office; maintaining calendar and coordinating travel; answering phone calls; purchasing supplies; monitoring and tracking departmental budget and expenses; processing invoices and check requests; coordinating travel reimbursements; and maintaining confidential and/or sensitive information.
• Assists in the planning and execution of high-level meetings and donor engagements.
• Develops agendas, briefing materials, PowerPoint presentations, and minutes for senior leadership meetings while ensuring all relevant stakeholders are informed and prepared.
• Assists the Vice President in Workday processing, as appropriate.
• May delegate tasks and provide guidance to team members while managing a project.
• Performs other duties as assigned.

Benefits

• Benefits include a comprehensive health program, tuition remission program, a contribution to the University’s 403B retirement plan, employer paid life insurance, short term disability, long term disability and generous time off.
• Voluntary benefits include pet insurance, supplemental life, transit, FSA, HSA, credit union and more.
• Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree