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Robert Half - Gilroy, CA

posted about 1 month ago

Full-time - Entry Level
Gilroy, CA
Administrative and Support Services

About the position

The Administrative/Clerical role at Robert Half in Gilroy, California, is a contract position focused on supporting managers and employees in various Human Resource-related areas. This position is essential for ensuring compliance with federal contractor requirements, facilitating recruitment and onboarding processes, and maintaining HR-related records. The role also involves assisting with finance functions and acting as a liaison between employees and management.

Responsibilities

  • Support recruitment processes for various positions, including job postings, applicant screening, conducting pre-employment assessments, and reference checks.
  • Facilitate orientation and onboarding activities for new hires, ensuring a smooth transition into the organization.
  • Ensure compliance with all aspects required of a federal contractor, including maintaining Affirmative Action Planning system and annual logs.
  • Deliver presentations to employees and contractors regarding policies and work rules.
  • Maintain the accuracy and security of all HR-related files in accordance with the records retention policy.
  • Handle human resource-related questions and research and furnish employee information to authorized persons as needed.
  • Manage the interface with SAP and the plant hourly payroll system, ensuring accurate coding of hourly employees by job classification, jobs performed, shift, and department assignment.
  • Track hourly attendance daily and initiate disciplinary action when needed.
  • Assist with open enrollment meetings and serve as a resource to employees in resolving benefits-related issues.
  • Process all unemployment-related claims and participate in any appeal hearings or other activities related to unemployment claims.
  • Act as a liaison between the individual employee, facility managers, Region Human Resource Manager and company or community resources in maintaining a highly engaged work environment.
  • Support Finance functions such as accounts receivable/payable, invoicing, order entry, payroll as needed.

Requirements

  • Proven experience in an Administrative or Clerical role.
  • Demonstrated customer service skills.
  • Excellent communication abilities, both verbal and written.
  • Experience in sales is a plus.
  • Proficient in reporting and creating Microsoft Excel spreadsheets.
  • Experience in training staff members.
  • Strong planning and organizational skills.
  • Knowledge of company policies and compliance regulations.
  • Experience with payroll and invoicing processes.
  • Proficient in Microsoft Office Suite, particularly Word and Outlook.
  • Commitment to quality and attention to detail.
  • Familiarity with database management.
  • Experience in Human Resources (HR) Administration.
  • Experience in Accounts Receivable (AR) is a plus.
  • Knowledge of insurance policies and procedures.
  • Ability to create compelling presentations.
  • Familiarity with the software 'About Time' is a plus.
  • Finance background is desired.
  • Knowledge of medical coverage and benefit functions.
  • Demonstrated leadership skills.
  • Understanding of security protocols and procedures.

Nice-to-haves

  • Experience in sales is a plus.
  • Experience in Accounts Receivable (AR) is a plus.
  • Familiarity with the software 'About Time' is a plus.
  • Finance background is desired.

Benefits

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
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