Administrator-Operations

Tallgrass•Cheyenne, WY

About The Position

PRIMARY PURPOSE : Provide support and administrative duties primarily to an assigned region and one or more regional district field office(s). Responsibilities ESSENTIAL DUTIES & RESPONSIBILITIES: Provide standard reception, clerical and other support duties in the office to include routine personal, phone and e-mail correspondence with internal and external contacts. Code and process invoices for payment and track invoices, statements, and expense accounts. Enter invoices into system for payment, maintain files of paid invoices, and provide reports for district AP needs. Assist with purchasing, receiving verification, handling and shipping of operating, maintenance, and construction materials and supplies. Set up new vendors. Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO). May be asked to assist in preparation, monitoring and reporting of expense and capital budget, monthly variance explanation and forecasting. Track monthly spend and provide forecast and variance information, as needed. Maintain O&M system, including entering and closing out compliance tasks, and distributing inspection lists, as requested. Maintain basic understanding of compliance codes. Assist with preparation for compliance audits. Maintain compliance records. Initiate, complete, verify and/ or distribute computer-generated reports and correspondence, including but not limited to timekeeping and labor analyses, vehicle and fleet tracking, expense tracking, and credit card statements and reconciliations. Prepare routine office, regional and company-wide correspondence. Operate standard office equipment. Order and maintain office supplies and materials. Deal with a wide variety of people with tact, courtesy and professionalism. Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully. Maintain a regular, dependable attendance and a consistently high level of performance. Will work non-traditional hours as needed. Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public. Other daily, weekly, monthly or special project duties as identified and defined. Other duties as assigned.

Requirements

High School diploma or equivalent
A minimum of two (2) years general office support experience.
Proficiency in software applications utilized by the Company such as GP Dynamics, Enablon databases, etc.
Good basic math skills (addition, subtraction, multiplication, division, decimals, fractions, etc.).
Advanced office equipment skills (phone, fax, files and organizational skills, etc.).
Knowledge of crude oil/ natural gas/ saltwater disposal terminology.
Process oriented and able to maintain multiple tasks.
Knowledge of FERC Standards of Conduct (Order 497).
Intermediate proficiency level in MS Office applications that may include but are not limited to Excel, Word, and Outlook.
Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
Must be able to perform all essential and marginal functions of the job.
Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
Ability to successfully perform multiple tasks with strict deadlines.
Ability to organize and prioritize daily work.

Nice To Haves

Bachelor’s degree from an accredited institution in Business or a related discipline.

Responsibilities

Provide standard reception, clerical and other support duties in the office to include routine personal, phone and e-mail correspondence with internal and external contacts.
Code and process invoices for payment and track invoices, statements, and expense accounts.
Enter invoices into system for payment, maintain files of paid invoices, and provide reports for district AP needs.
Assist with purchasing, receiving verification, handling and shipping of operating, maintenance, and construction materials and supplies.
Set up new vendors.
Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).
May be asked to assist in preparation, monitoring and reporting of expense and capital budget, monthly variance explanation and forecasting.
Track monthly spend and provide forecast and variance information, as needed.
Maintain O&M system, including entering and closing out compliance tasks, and distributing inspection lists, as requested.
Maintain basic understanding of compliance codes.
Assist with preparation for compliance audits.
Maintain compliance records.
Initiate, complete, verify and/ or distribute computer-generated reports and correspondence, including but not limited to timekeeping and labor analyses, vehicle and fleet tracking, expense tracking, and credit card statements and reconciliations.
Prepare routine office, regional and company-wide correspondence.
Operate standard office equipment.
Order and maintain office supplies and materials.
Deal with a wide variety of people with tact, courtesy and professionalism.
Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
Maintain a regular, dependable attendance and a consistently high level of performance.
Will work non-traditional hours as needed.
Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
Other daily, weekly, monthly or special project duties as identified and defined.
Other duties as assigned.