Administrator, Community Scholarships (Temporary)
About The Position
At San Diego Foundation (SDF), we value our diverse and experienced staff who are committed to our mission to inspire enduring philanthropy and enable community solutions that improve the quality of life for all San Diegans. Through our Community Impact Division, SDF advances educational equity by supporting students and stewarding donor investments that create lasting impact across the region. The Temporary Administrator, Community Scholarships provides essential administrative and programmatic support during the peak scholarship award season. This role supports the Community Scholarships team with data management, recipient communications, donor stewardship support, and operational coordination to ensure accurate, timely, and equitable distribution of scholarship awards. NOTE: This is a program-funded, temporary, full-time hourly position designed to support seasonal operational needs. The role does not include benefits and has a defined start and end date approximately 6 Months (March-September)
Requirements
- Strong database management and data entry skills
- Demonstrated ability to manage multiple projects concurrently
- Excellent customer service orientation and written communication skills
- High attention to detail, particularly related to financial data and student awards
- Ability to work independently as a self-starter while contributing effectively to a team environment
- Strong problem-solving skills and sound judgment
- Professionalism, adaptability, and composure under pressure
Nice To Haves
- Experience in scholarships, higher education, nonprofit administration, or donor-facing programs
- Comfort working with large datasets, spreadsheets, and tracking tools
- Familiarity with scholarship platforms or CRM or database systems
Responsibilities
- Scholarship Data and Award Processing Support
- Update, audit, and verify scholarship recipient information within the scholarship application platform
- Audit and reconcile 1,000+ scholarship award installments to ensure accuracy and compliance
- Maintain and update scholarship award renewal and tracking spreadsheets
- Update outreach and contact tracking spreadsheets to support reporting and communications
- Student and Donor Communications Support
- Send scholarship thank-you video requests to recipients
- Review, screen, and prepare approximately 700–800 ThankView videos for donor distribution
- Collaborate with the Scholarships Administrator to draft, prepare, and send recipient communications
- Respond to student inquiries via email with professionalism, accuracy, and empathy
- Support donor stewardship efforts through timely and accurate communications
- Administrative and Team Support
- Provide hands-on support to the Community Scholarships team during the peak awards cycle
- Manage multiple tasks and deadlines simultaneously in a fast-paced environment
- Ensure a high level of attention to detail, particularly related to student payments and donor-facing materials
- Maintain organized records and documentation in support of program compliance and reporting
- Perform additional duties as assigned to support the successful execution of scholarship operations
- Ability to work full-time, Monday through Friday, for the full duration of the temporary assignment
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
