Administrative Technician - Columbus/Norfolk

State of Nebraska • Norfolk, NE

1d • $19

About The Position

This individual will provide leadership to Office technicians in the North Service area. The position assists the Service Area Administrator with meeting minutes, meeting scheduling, ordering supplies, overseeing support to the Service Delivery Administrator, maintaining a vehicle fleet for the service area, assisting with purchase card receipts for the Service area that includes the Alternative Response cards, scheduling out of state travel for the teams, paying postage bills, assisting with ID badges, security for software applications, updating Organizational charts and assisting with IT request. This person would supervise a total of 4 office Technicians. Performs administrative support activities for the employing agency, or to support a board, commission or council, such as collecting/reviewing information and writing responses to inquiries or complaints of potentially sensitive nature; composing or tracking preparation of administrative, operational or similar reports or informational summaries concerning workload, budgeting, grants, staffing or legislative topics; arranging schedules and agendas, organizing conferences, recording minutes, and preparing a written record of proceedings for various meetings. Collects, compiles, and/or extracts information and/or data from computers, databases, statistical, accounting, administrative, and/or other records and documents; compiles records and creates reports, charts and/or graphs through word processing, spreadsheet, or database software to display information in a readable format and to provide the immediate supervisor and management officials with information for making decisions. Installs, maintains, and/or modifies manual and computerized tracking/monitoring or evaluation processes or files for assigned programs or functions; monitors status of projects and/or costs/expenditures relating to these programs/functions; takes action to facilitate attainment of goals and deadlines. Prepares documents, reports, or presentations requiring the use of advanced software features that includes integration of spreadsheets, macros, queries, charts, graphics, tables and multiple databases. Creates and updates operational and training manuals for internal and external users of department or division business systems. Provides advice and consultation with lower level clerical and technical support positions where decisions require the application of program knowledge to assist with processing activities; provides detailed responses to questions on program services, application procedures, or processing steps.

Requirements

• Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.
• Valid driver's license.

Responsibilities

• Provide leadership to Office technicians
• Assist the Service Area Administrator with meeting minutes and scheduling
• Order supplies
• Oversee support to the Service Delivery Administrator
• Maintain a vehicle fleet for the service area
• Assist with purchase card receipts
• Schedule out of state travel for the teams
• Pay postage bills
• Assist with ID badges
• Maintain security for software applications
• Update Organizational charts
• Assist with IT requests
• Supervise 4 office Technicians
• Perform administrative support activities
• Collect, compile, and extract information and data
• Create reports, charts, and graphs
• Install, maintain, and modify tracking/monitoring processes
• Monitor project status and costs/expenditures
• Prepare documents, reports, or presentations
• Create and update operational and training manuals
• Provide advice and consultation to lower level positions

Benefits

• We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
• Your paycheck is just part of your total compensation.
• Benefit eligibility may vary by position, agency and employment status.
• For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed