Administrative Technician - Utilities

City of Morro Bay • Morro Bay, CA

1d • $29 - $36

About The Position

Join our team at the Morro Bay Water Resources Center, a cutting-edge wastewater and advanced water purification facility dedicated to creating a safe, reliable, and sustainable local water supply for the Morro Bay community. As an Administrative Technician, you will play a key role in supporting daily operations through a wide range of clerical and technical duties, coordinating office activities, and providing essential support to staff and the public. This position offers the opportunity to work alongside a dedicated, hardworking, and collaborative team that takes pride in its work while maintaining a positive, supportive, and fun workplace culture.
DEFINITION:
Under general supervision of the department head to perform and coordinate the varied clerical activities of the department; perform a variety of routine and complex administrative and technical work; and do related work as required.
DISTINGUISHING CHARACTERISTICS:
The class of Administrative Technician is assigned and performs independently a wide variety of difficult clerical and technical duties including coordination of the clerical activities for the assigned office with the remainder of the department, other City departments, and outside agencies. Incumbents in positions allocated to this class must have a wide knowledge of the current operations, rules and policies of the department. The class relieves the City department head of routine administrative details involving independent judgment and provides technical departmental support in providing information to the public and staff.

Requirements

• Knowledge of: Modern office methods, machines, procedures and practices; business English including vocabulary, correct grammatical usage and punctuation; MS-DOS based computers and related software including word processing and spread sheets; laws, regulations, and ordinances affecting the City’s operation; modern filing, indexing, and record keeping methods and practices.
• Ability to: Perform assigned duties without close supervision; make arithmetical calculations with speed and accuracy; prepare and maintain accurate and complete records and reports and devise improvements as necessary; make routine decisions regarding procedural matters; understand and carry out oral and written directions; effectively meet and deal cooperatively with the public; maintain cooperative working relationships; type at a speed of 50 words per minute, corrected copy; be computer literate.
• Equivalent to AA degree and two years of related experience; or any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis. Two years performing similar duties in the City of Morro Bay or another agency.

Responsibilities

• Coordination of department clerical tasks, including personnel, payroll, purchasing, inventory, and receipt of fees collected.
• Screens and routes telephone and public counter inquiries to appropriate personnel, other City departments, and other agencies, exercising independent judgment and initiative.
• Communicates official plans, policies, and procedures to staff, the general public, and other agencies.
• Types and/or composes a variety of letters, memoranda, reports, resolutions, ordinances, agreements, and minutes, often containing confidential material.
• Establishes and maintains a variety of files within the department, filing and logging data as necessary.
• Maintains a variety of statistical, financial, payroll, personnel, and confidential records.
• Coordinates the departmental purchasing function by determining available funding and monitoring purchase orders; may assist in annual budget preparation.
• Assembles background materials, prepares agendas, and records action item for various meetings.
• May represent department to various individuals, commissions, boards, and other groups.
• May assist in monitoring, receiving, and dispatching routine and emergency radio communications.
• Assists in selecting, training, supervising, and evaluating clerical personnel.
• May prepare and/or monitor grant application and compliance.
• Coordinates computer repair, maintenance, and hardware/software issues of departmental network server and/or personal computers.
• Assists in preparation of departmental publications and hand-outs.
• Cross-trained in other departmental divisions to perform duties as necessary.
• May monitor contracts for evaluation, coordination, enforcement, and/or payment.
• Performs related duties as required.

Benefits

• Retirement: CalPERS pension retirement.
• Time Off: Vacation 10 days, (depending on service years), 14 paid holidays, and 96 hours of sick leave annually.
• Health Insurance: Fully paid CalPERS Health Insurance for employees only, small cost pretax for family. Fully paid dental, vision, and life insurance for employee/family. Fully paid Employee Assistance Program.
• Deferred Compensation Retirement: City contributes up to $1,200 per year on a 2:1 basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree