ADMINISTRATIVE TECHNICIAN III

Palm Beach County, FL•Palm Beach, FL

30d

About The Position

Performs a variety of secretarial duties associated with Facilities Management operations. Responsible for composing correspondence and/or taking and transcribing notes, using word processing software. Maintains budget records, purchasing, or personnel records. Resolves difficult customer relations problems that cannot be handled by supporting administrative staff. Greets visitors; works switchboard and radio; screens and refers callers. Arranges appointments and coordinates meetings. Assembles data for the preparation of the Department budget. Implements new procedures and instructs staff on procedures to follow. Maintains a variety of confidential office files and records, compiles data, completes legal forms, timekeeping and/or payroll. Compiles payroll for Regional staff. Logs incoming mail and routes the mail to staff and team supervisor; logs and routes outgoing mail to proper recipients. Coordinates and maintains equipment repairs and services, with County and outside vendors. Maintains confidential personnel files. Assignments are frequently technical in nature and require a familiarity with specialized terminology. Work requires the exercise of initiative, independent judgment, and discretion, in handling delegated administrative details. Work is performed under general supervision, and is reviewed upon completion, for adherence to established policies and procedures.

Requirements

Graduation from high school or an equivalent recognized certification
Minimum of two (2) years of responsible office experience, which includes six (6) months reviewing, overseeing, and leading the work of others.
Valid Florida Driver's License and PBC Risk Management Department driving history approval prior to appointment.
Will be required to pass a Criminal Justice Information Systems (CJIS) background check in addition to a Palm Beach County Sheriff's Office background check prior to appointment.

Nice To Haves

ONE (1) YEAR OF EXPERIENCE: Using MS Office 2007 or newer (Word/Excel/Outlook)
Using Advantage
Using Human Resources Information System (HRIS)
With electronic Facilities Development and Operations (eFDO) System/Equivalent (must specify on application).

Responsibilities

Composing correspondence and/or taking and transcribing notes, using word processing software.
Maintaining budget records, purchasing, or personnel records.
Resolving difficult customer relations problems that cannot be handled by supporting administrative staff.
Greeting visitors; working switchboard and radio; screens and refers callers.
Arranging appointments and coordinates meetings.
Assembling data for the preparation of the Department budget.
Implementing new procedures and instructs staff on procedures to follow.
Maintaining a variety of confidential office files and records, compiles data, completes legal forms, timekeeping and/or payroll.
Compiling payroll for Regional staff.
Logging incoming mail and routes the mail to staff and team supervisor; logs and routes outgoing mail to proper recipients.
Coordinating and maintains equipment repairs and services, with County and outside vendors.
Maintaining confidential personnel files.