Administrative Technician I – Family Division

City of Philadelphia•Philadelphia, PA

8d•Onsite

About The Position

This is skilled paraprofessional work performing a variety of administrative and technical activities of specific scope and difficulty. The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require. The work involves extensive independent judgment and considerable discretion to act. Supervision of a number of clerical employees may be performed. This class is distinguished from advanced level clerical classes by the scope of responsibilities, difficulty and complexity of functions and assignments performed, and degree of independent judgment for resolving functional problems. General supervision is received from an administrative superior. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Requirements

Proficient in business English, spelling and arithmetic.
Ability to understand and follow written and oral instructions.
Ability to present ideas effectively, both orally and in writing.
Good work habits, such as organization, time/task management and the ability to work without close supervision once trained.
Knowledge of standard computer software for word processing, spreadsheet software, such as Word, Access, and Excel.
Ability to enter and retrieve data from computerized systems.
Ability to learn new systems and procedures within reasonable timeframes, as business needs require.
Ability to establish and maintain effective working relationships with coworkers, lawyers, associates, court personnel and the general public.
High school diploma or equivalent.
Three years in progressively responsible clerical position in assigned functional area
After meeting minimum standards, successful completion of a panel review and/or interview process.
Must successfully complete a criminal background investigation.
Ability to perform the essential functions of a position in this class.
Must work in person (not remote).

Nice To Haves

General knowledge of the statutes, procedural rules, administrative regulations, and other applicable rules governing Family Court matters, and specific knowledge of the administrative aspects of case initiation, management and conditions is preferred.

Responsibilities

Prepare and maintain information, reports, records, and spreadsheets.
Collect, verify, organize and input data into databases.
Draft, prepare and proofread a variety of finished documents such as letters, memoranda or reports.
Disseminates information to appropriate offices.
Enters and retrieves information from personal computer or Courts system.
Search, process and prepare petitions for court.
Submit cases into court computer systems.
Search cases in court computer systems and update information, as necessary
Docket court filings, including but not limited to administrative and other court orders, evaluations, drug screens, paternity tests and safety affidavits filed by DHS, and documents filed by attorneys and the public that require docketing into appropriate court systems.
Receive and/or prepare, docket, and schedule for appropriate proceedings petitions filed within the applicable Branch of Family Court.
Assist attorneys and clients with inquiries and maintain logs of parties reviewing petitions and other court records.
Work in conjunction with other offices within Family Court, the FJD, and partner agencies to prepare cases for court.
Perform other duties as assigned.

Benefits

City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
The City offers its employees 8 weeks of paid parental leave.
We offer Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume