Administrative Support

About the position

Our client in Ann Arbor, MI is looking for a Administrative Support / Division Administrator. This is a contract position. Are you passionate about supporting innovation and working with dynamic teams in a global company? Join our Research Division as a Research Administrator-a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development. This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you're a detail-oriented, proactive problem solver who thrives in fast-paced settings, we'd love to hear from you.

Responsibilities

• Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
• Supporting new hire onboarding (desk setup, access coordination, orientation prep).
• Coordinating internal events and meetings across departments.
• Assisting travel planning, itineraries and other support for the Division VP.
• Maintaining organized records for technical reports, publications, and confidential documents.
• Preparing and submitting monthly accruals and expense tracking reports.
• Keeping evacuation and safety lists current for assigned division areas.
• Liaising across company departments to collect information, resolve issues, and streamline processes.
• Managing office supply inventory and budget; recommending purchases as needed.
• Distributing incoming mail and handling other day-to-day office operations.

Requirements

• On-site work presence is essential.
• Previous administrative support experience.
• Proficiency in Ariba Purchase Order systems.
• Strong customer service orientation and organizational skills.
• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
• Basic understanding of budget vs. actual financial tracking.
• Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.

Nice-to-haves

• Experience with PeopleSoft.
• Japanese Language Proficiency.

Benefits

• Competitive Salary
• Comprehensive Benefit Package
• 401(k) with matching contributions
• Paid Time Off
• Employee Discounts
• Free training on all Altair products