Administrative Support

Goodwill • Miami, FL

387d • $52,000 - $52,000

About The Position

This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team at Goodwill of South Florida. The role involves a variety of tasks aimed at ensuring the smooth operation of the division, including managing communications, organizing meetings, and maintaining essential documentation.

Requirements

• Proven experience in administrative support or a similar role.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Nice To Haves

• Experience in a nonprofit organization.
• Familiarity with document management systems.
• Basic accounting knowledge.

Responsibilities

• Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division.
• Coordinates meetings and travel arrangements as needed.
• Assists with reconciling vendor invoices and payment vouchers.
• Checks Mileage Expense Reports and Travel and Other Expenses Reports.
• Schedules meetings, takes minutes of these meetings (including Board and Committee meetings) and types the minutes.
• Maintains and updates contract filing and keeps track of assignment agreements and modifications.
• Develops attendance/service logs of participants (if applicable).
• Prepares, maintains, and stores the department-required documents, Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving log, etc., for the participants and department's employees.
• Prioritizes and organizes all office procedures reflecting the needs of the Division. Orders, stocks, and keeps track of office supplies, forms, etc.
• Maintains an inventory report of computers, phones, cube assignments, etc.
• Prepares, maintains, and stores documents for destruction consistent with the Document Destruction procedures.
• Creates certificates for program or training completion and keeps a tracking log of required training.
• Assists with special projects as assigned.
• Performs other duties as assigned, consistent with the department's needs.

Benefits

• Flexible working hours.
• Friendly work environment.
• Opportunities for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: No Education Listed
• Number of Employees: 101-250 employees