Administrative Support Specialist

Saab•Auburn Hills, MI

21d•$24 - $28•Onsite

About The Position

Saab, Inc. is seeking a dynamic, results-oriented individual to serve as an Administrative Support Specialist/Receptionist for our national headquarters in Auburn Hills, Michigan. As the first line of communication, this role is responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors, and employees. The ideal candidate will demonstrate a poised and professional demeanor, a positive attitude, excellent communication skills, and a professional appearance. Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in eight U.S. locations. Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Affirmative Action employer for protected veterans and individuals with disabilities. Saab is an Equal Employment Opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category. Be Part of Something Bigger When you take a job at Saab, you become a part of something bigger. You’ll work on exciting, meaningful projects right from the start. Learn more about careers in the U.S. Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. Saab, Inc. serves the U.S. government, industry, and commercial customers with world-leading products, services and solutions including military and civil security. We provide solutions and technologies that are central to U.S. defense and homeland security. We develop, modify and deliver Saab's portfolio to U.S. customers, blending Swedish quality and reliability with American ambition and cost efficiency. Learn more about us.

Requirements

High School Diploma or equivalent.
3+ years of experience in an administrative support role.
Proficiency in email, Microsoft Office Suite, and other computer-based systems (i.e., Oracle).
Self-starter and self-directed, with the ability to think creatively to improve efficiency and processes.
Ability to multi-task and balance multiple responsibilities efficiently.
Excellent customer service skills with a positive and helpful demeanor.
Exceptional verbal and written communication skills, with the ability to adapt to your audience.
Punctuality and dependability.
Strong teamwork skills.
Organizational skills and project coordination experience with attention to detail.
Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).
As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Responsibilities

Greet visitors at the Saab office.
Maintain an accurate visitor log and distribute badges.
Provide professional phone coverage at all times; screen calls and use independent judgment to determine which require immediate attention.
Overall management of busy calendars.
Coordinate and schedule meetings.
Process and track expense reimbursements.
Maintain and update contact lists.
Manage inventory and ordering of office supplies.
Provide backup support to other administrative assistants as needed.
Assist with additional projects and perform other duties as required.
Maintain punctual, regular, and consistent attendance.
Process foreign travel requests.
Print ID cards.
Process classified visits.
Perform daily PO Box checks, including classified mail pickup.
Support personal security clearance processing, including initiating investigations and re-investigations.
Package and mail classified materials.

Benefits

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.
Medical, vision, and dental insurance for employees and dependents
Generous paid time off, including 8 designated holidays
401(k) with employer contributions
Tuition assistance and student loan assistance
Wellness and employee assistance resources
Employee stock purchase opportunities
Short-term and long-term disability coverage

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