Administrative Support Specialist
About The Position
AAAS has an exciting opportunity for an Administrative Support Specialist to join our Facilities department. This position assists with the day-to-day functions of the Facilities Services team. This role also helps the assistant director stay on top of objectives, whether administrative or manual labor. Help us ignite the next era of science. What You’ll Do Set up furniture for events and coordinate office moves, manage supplies, support space planning, and help ensure the facility is safe and functional Schedule and answer e-mails pertaining to events. Manage event schedules, maintain records, handle correspondence, and support day-to-day office operations for the facilities team Develop invoices for outside clients Create, reorganize, and edit various documents Receive, log, and track maintenance requests; coordinate with Akridge Engineering team to ensure timely completion. Give work order corresponding’s to the Akridge Engineering team Walk the Building daily to look for maintenance items that need attention Serve as a point of contact for employees or tenants regarding facility issues, ensuring clear communication and follow-up.
Requirements
- Bachelors degree
- Administrative skills
- Being able to lift 50 lbs. and using tools.
- Knowledge of various applications (MRM, Microsoft Office, Adobe Suite, Auto Cad)
- Knowledge of Finance Procedures
- Submit a resume and cover letter outlining qualifications and interest in the position by April 22, 2026.
Responsibilities
- Set up furniture for events and coordinate office moves
- Manage supplies
- Support space planning
- Help ensure the facility is safe and functional
- Schedule and answer e-mails pertaining to events
- Manage event schedules
- Maintain records
- Handle correspondence
- Support day-to-day office operations for the facilities team
- Develop invoices for outside clients
- Create, reorganize, and edit various documents
- Receive, log, and track maintenance requests
- Coordinate with Akridge Engineering team to ensure timely completion
- Give work order corresponding’s to the Akridge Engineering team
- Walk the Building daily to look for maintenance items that need attention
- Serve as a point of contact for employees or tenants regarding facility issues, ensuring clear communication and follow-up.
Benefits
- paid vacation leave
- paid sick leave
- paid holidays
- health insurance
- flexible spending account
- dental insurance
- life insurance
- vision insurance
- retirement benefits
- short- and long-term disability
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
