Contract Specialist in Mantee!

Waste Pro USA • Sarasota, FL

1d

About The Position

The Administrative Support Specialist reports cross functionally to several
business leaders and
fulfills a combination of secretarial, administrative, data management and book
keeping functions. The administrative specialist will function as liaison
between corporate, regional and divisional operations as needed. This position
requires a high degree of organization and planning, skills required to generate
accurate and timely data reports and superior customer service skills. The
Administrative Specialist will engage in general filing, duty coordination,
material and proposal packaging, customer service, accounts receivable, accounts
payable and collections. Work requires continual attention to detail in
composing, typing, and proofing materials, establishing priorities and meeting
deadlines.

Requirements

• High School
• 3 years of relevant work experience.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
• Required to exert physical effort in handling objects less than 20 pounds rarely;
• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;

Responsibilities

• Entry of customer information for new and renewing customers from the service agreements
• Position provides support to the Division including- payroll processing paperwork completion, maintaining employee files, ordering supplies ,customer service, accounts receivable, accounts payable and collections.
• Manages Outlook calendars; setting up meetings, resolving schedule conflicts and prioritizes meetings.
• Schedules and organizes simple to complex activities such as meetings, travel, expense reports, and department activities for members of management team.
• Files documents, generates reports, drafts communications and responds to routine questions.
• Uses variety of software to produce predefined or routine queries, reports, announcements, correspondences, memos, business plans, layouts and graphic designs as requested.
• Tracks financial/quantitative data, researches and reports variances.
• Assists with the planning, coordination and communication of employee activities.
• Works independently and within a team on recurring and non-recurring assignments that may require demonstrated poise, tact, diplomacy and confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED