Administrative Support Specialist

Caesars Entertainment • Reno, NV

1d

About The Position

The Administrative Support Specialist – Special Projects provides high‑level administrative and organizational support for cross‑functional, high‑priority, and time‑sensitive initiatives. This role focuses on coordinating project activities, maintaining documentation, preparing reports, and ensuring smooth communication between teams. The Specialist plays a key role in keeping projects on track by managing logistics, organizing data and materials, and supporting project leads with day‑to‑day administrative needs. Strong attention to detail, adaptability, and excellent organizational skills are essential.

Requirements

• Detail‑Oriented: Ensures accuracy in documentation, scheduling, and data entry.
• Highly Organized: Manages multiple tasks, competing deadlines, and detailed project files.
• Professional Communication: Interacts effectively with cross-functional teams and leadership.
• Adaptable: Adjusts quickly to shifting project priorities and requirements.
• Problem Solver: Identifies issues in documentation or workflows and recommends practical solutions.
• High school diploma or equivalent; associate degree preferred.
• Experience in administrative support, project coordination, or data entry.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to manage confidential information with professionalism.
• Strong organizational skills and attention to detail.
• Ability to support multiple projects simultaneously in a fast‑paced environment
• Employee is required to meet and deliver our core values, service standards, and family style service.
• Must have the ability to provide internal/ external guests with service excellence, have excellent communication skills and observation skills, and have an easygoing demeanor to ensure a fun and safe environment for our guests.
• Above average speech – both speaking and reading/writing English.
• Need excellent interpersonal skills.
• Work requires schedule flexibility which may include days off, nights, weekends, holidays, and overtime as needed.

Responsibilities

• Provide direct administrative support to project leads and department stakeholders.
• Organize, track, and maintain project documentation, files, and communication records.
• Prepare meeting agendas, presentations, status updates, and other project materials.
• Coordinate project schedules, deadlines, and action items across multiple teams.
• Assist with planning, scheduling, and supporting project‑related meetings or milestones.
• Accurately input, update, and maintain project‑related information in spreadsheets, databases, and tracking systems.
• Verify documentation and data for accuracy, completeness, and consistency.
• Conduct routine audits of project files, logs, and data sources to ensure information is current and properly organized.
• Generate reports, summaries, dashboards, or logs based on project needs.
• Serve as a communication point‑of-contact for project‑related documentation, data requests, and administrative tasks.
• Work closely with department leads, project managers, and administrative staff to ensure timelines and requirements are met.
• Communicate issues, delays, or discrepancies promptly and professionally.
• Recommend improvements to administrative processes, templates, and documentation workflows.
• Help set up or refine project tracking systems, shared folders, document templates, and reporting tools.
• Support onboarding and preparation for new special initiatives by organizing materials and establishing project frameworks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED