Administrative Support Specialist

Aroostook Mental Health Services • Calais, ME

238d

About The Position

The Calais Children's Residential Unit provides compassionate, structured care for youth in need of a safe and supportive environment. Our mission is to empower young individuals through care, structure, and individualized support as they work toward stability and independence. We are seeking a dedicated Administrative Support Specialist to join our team and help us maintain smooth and efficient operations in a high-impact environment. The Administrative Support Specialist plays a key role in supporting the day-to-day operations of the Residential Unit. This individual will provide administrative and organizational assistance to ensure the unit runs effectively and in compliance with all regulatory requirements. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a dynamic setting.

Requirements

• A high school diploma or equivalent is required
• The MHRT-1 is provided upon hire; the provisional must be completed within the first 30 days of employment
• Under the MHRT-1 Provisional, the following needs to be completed within one year of hire: First Aid, CPR, Mental Health Support Specialist, and MANDT (Level I required)
• Employees are required to maintain all certifications to remain in good standing and to keep their MHRT-I current
• MHRT-C certifications preferred

Responsibilities

• Provide direct administrative support to program leadership and clinical staff
• Maintain accurate and up-to-date resident records and documentation
• Manage scheduling for staff meetings, trainings, and resident appointments
• Assist with data entry, filing, and preparation of reports for state and internal requirements
• Coordinate communication between departments and external stakeholders
• Maintain confidentiality and uphold HIPAA and privacy standards at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED