ADMINISTRATIVE SUPPORT SPECIALIST, SENIOR

DCS Corporation • Bedford, MA

303d • $69,230 - $73,763 • Onsite

About The Position

DCS has an exciting opportunity for an Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The Aerospace Management Systems Division develops, delivers, and sustains USAF air traffic management and weather sensing/forecasting capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission. This is a full-time position located at Hanscom Air Force Base, MA.

Requirements

• U.S. Citizenship is required due to the sensitivity of customer related requirements.
• A High School Diploma plus 15 years of experience, 5 of which must be in the DoD or a Bachelor's Degree in a related field and at least 10 years of experience in the respective technical / professional discipline being performed, 5 of which must be in the DoD.
• Active DoD Secret Security clearance.

Responsibilities

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate.
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events.
• Drafts documents for the approval and signature of leadership.
• Disseminates program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participants.
• Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution.
• Prepares correspondence, reports, papers and briefings IAW applicable policies and templates.
• Maintains appointment calendars and conference room schedules.
• Answers telephones, forwards messages, and provides responses to routine queries.
• Assists with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses and responses.
• Provides inputs and recommendations regarding administrative and office management processes and procedures.
• Assists with preparation of and updates to program office file management documents.
• Prepares agendas, reports and briefings for staff meetings.
• Assists Government with management of organization's workflow.
• Assists with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System.

Benefits

• Medical
• Dental
• 401k
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off (PTO)
• Education reimbursement
• Work/life balance programs
• Parental leave programs
• Other leave programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED