Administrative Support/Receptionist

Greystar Management Services • Newport Beach, CA

84d • $24 - $26

About The Position

Performs various tasks and activities to provide administrative, reception, and clerical support to a City Office, department(s) and/or group of team members and managers.

Responsibilities

• Ensure all office facilities are fully functional, including telephone and voicemail systems, office equipment, lighting, temperature, and other building systems.
• Greet and welcome visitors, guests, and team members; provide refreshments, direct them to meeting rooms, and assist with logistics such as transportation or other arrangements.
• Manage calendars for meetings, events, and appointments; schedule appropriate rooms; and resolve conflicts to ensure efficient use of time and resources.
• Maintain inventory of office supplies and equipment, place orders within budget, and serve as liaison between the company and vendors for repairs, maintenance, and billing.
• Answer and direct incoming calls, prepare documents and presentations, and support internal communication efforts by ensuring materials are accurate, professional, and compliant with company standards.
• Handle incoming and outgoing mail, including overnight and special deliveries, and maintain shipping supplies.
• Ensure that shared spaces such as the reception area, conference rooms, and break rooms are clean, organized, and well-stocked.
• Coordinate weekly lunch deliveries, organize and execute monthly team events or surprise initiatives to boost morale, and support company culture efforts.
• Provide administrative support to the Investment team, including scheduling, preparing meeting materials, and assisting with ad hoc needs.
• Provide administrative support for leadership and other team members during absences to ensure continuity of operations.
• Complete various HR, financial, administrative, and operational reports or projects as assigned.

Benefits

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
• Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays.
• Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
• 401(k) with Company Match up to 6% of pay after 6 months of service.
• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
• Employee Assistance Program.
• Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
• Charitable giving program and benefits.

What This Job Offers

• Job Type: Full-time
• Industry: Real Estate