Administrative Support (Quality)

Teledyne Technologies-posted about 2 months ago

Full-time • Entry Level

Houston, TX

5,001-10,000 employees

Computer and Electronic Product Manufacturing

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This position performs a variety of complex administrative functions. Assists managers and quality personnel of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the department. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments.

Prepares advanced correspondence including emails and reports. Makes copies or scans correspondence or other printed materials as applicable.
Organizes and resolves inspection reports with corresponding departments.
May handle a wide variety of situations and conflicts involving the clerical and administrative function of the inspection lab.
Document rejections in ERP systems and coordinate follow-up actions with corresponding departments, production managers, and Quality manager.
Responsible for business confidential and time sensitive material.
Generates complex reports, handles multiple projects, and may prepare and resolve purchase requisitions.
Assist with metrics regarding inspection rejections to improve inventory.
Assist with keeping up with items in the non-conforming location. This includes coordinating with EHS on the disposal of non-conforming chemicals.
Assist with coordinating monthly calibrations and documentation upon return of equipment.
Create and edit spreadsheets in MS Excel.
May perform light inspection work with inspection team.
Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.

3 years of experience in a clerical and/or administrative support role; Certificate in a specialized function or Associate's Degree in related field and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to employees of all levels of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have sufficient knowledge of database software, MS Office, including PowerPoint, Outlook, Excel, and Word applications. Ability to learn computer skills aligned with role including calibration software ad ERP systems.
Basic Knowledge of ISO and/or AS9100
Computer competencies in Microsoft Office (Word, Excel, PowerPoint, Access), email, and ERP systems (preferably IFS).
Excellent verbal and written communication skills, including excellent grammar and professional writing skills.
Must possess good interpersonal skills, good research skills, and an aptitude for learning.
Must be able to communicate ideas and thoughts effectively and obtain pertinent information quickly.
Must be able to keep sensitive and/or confidential information properly protected.
Ability to be trained on understanding drawings.
U.S. Person for access to ITAR-Controlled Technical Data. ITAR regulations dictate that information and material pertaining to defense and military related technologies may only be shared with US Persons unless authorization from the Department of State is received or a special exemption is used.

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