Administrative Support - Mission Support Specialist

VMD Corp•Kansas City, MO

About The Position

Supporting airport security operations in effort to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders.

Requirements

Human Resource experience.
Ability to provide advanced administrative and business support to the management team.
Proficient with Microsoft Outlook (E-mail Word Excel and PowerPoint) at the intermediate to expert level. Able to generate reports statistics timelines tables and correspondence.
Proficient in the use of Microsoft SharePoint and Office 365
Ability to gather compile review and analyze data.
Ability to effectively communicate verbally and in writing.

Nice To Haves

Ability to use sound judgement in resolving issues knowing when to escalate and making recommendations.
Ability to problem-solve moderately complex issues.
Ability to multitask and possess excellent organizational skills.
Excellent verbal and written communication skills.
Excellent customer service skills.

Responsibilities

Coordinating and assist with staff travel requests.
Posting and distributing client and organizational updates and notifications to all staff.
Daily collection of all paperwork, lost and found, money, used recyclable products and deliver supplies on as needed basis.
Tracking all Government Furnished Equipment (GFE) including Keys, radios, headsets, etc.
Coordinating maintenance repairs of equipment.
Acting as VAP Administrative Coordinator responsible for Property / Lost & Found Database including tracking of lost and found items; responding to return calls / emails about lost and found items in question; coordinating shipment of items back to passengers / headquarters; and completing end of the month donations / destructions.
Acting as Customer Service Liaison for passenger claims including updating pre-claims database, responding to passenger claims, assisting with investigations, and coordinating resolution of claims.
Reconciling expenditures for parking bills and adjust for new hires / terminating employees.
Completing purchasing requests, track orders and resolve any vendor issues, and maintain supplies.
Recording all travel or reimbursement for employee travel expenses accrued due to travel or payment and ensure all forms / receipts are sent to headquarters for payment.
Maintaining master employee information and seniority rosters.
Assisting the Human Capital with the distribution of any employee materials or required forms.
Coordinating communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation.
Maintaining the employee SharePoint site including posting and deleting any documents as instructed by management.