Administrative Support Manager

Metropolitan St Louis Sewer District•St. Louis, MO

About The Position

The Metropolitan St. Louis Sewer District provides comprehensive wastewater and storm water management services to residents and businesses in both St. Louis City and County. As one of the most recognized employers in the region and a fixture in the downtown area, MSD employs over 900 individuals in a wide-range of roles including skilled crafts and laborers, engineering, information technology, finance, human resources and administration support. We invite you to be part of the team!

Responsibilities

Provides leadership and manages the daily operations of an administrative support group.
Directs, develops, and motivates staff to meet objectives that assist in achieving the District's strategic business plan.
Plan, organize, and schedule staff work assignments to provide excellent customer service.
Train and supervise the work of subordinate personnel.
Maintain written procedures, records, and statistics and prepare reports.
Plans, organizes, and schedules staff work assignments relating to contract administration of capital and private development construction. Such activities shall include but not necessary be limited to the release/forfeiture of moneys deposited with the District by private developers and execution of the associated documentation.
Receipt and processing of as-built drawings.
Data entry of project information such as schedule and status.
Coordinate with other Engineering Division's and the Finance Department on the capitalization of constructed assets.
Setup contract funding and adjust purchase orders as needed for projects based on pay applications, change orders, and contract amendments.
Plans, organizes and schedules staff work assignments relating to project setup, generating and issueing project permits.
Manages work relating to the processing of private development projects and the issuance of sewer construction permits.
Monitors the collection of all fees to ensure accurate documentation and deposit of monies.
Investigates complex problems related to private connections to public sewers and resolves complex problems with drain layers.
Meets with developers, contractors and the general public regarding connections and permits.
Confers with engineers on project processing and permitting requirements and coordinates collection of fees.
Compiles data for complex reports to be reported to Management Team as well as the MSD Budget Supplement.
Manage the maintenance, tracking, and delivery of District infrastructure records in accordance with State Statute, Information Governance policies and archival record standards.
Activities shall include but not necessarily be limited to utilization of software applications to track and manage physical and electronic records.
Coordination of information to determine best practice and timing for conversion of physical to electronic records.
Managing records sent to offsite storage.
Ensuring proper application of retention requirements for records.
Research and coordination of production of records in response to Sunshine requests.
Manage the delivery of specialized digital and hard copy graphics related work.
Oversee customer service regarding design and production of graphics work products like digital signage, brochures and newsletters.
Troubleshoot problems with computers, high speed scanners, and printers.
Assist in development of specifications and costs for procurement of equipment and vendor services, and management of contracts.
Performs related work as required or as delegated by supervisor.