Administrative Support Manager - Cell and Biological Systems

Penn State University • New York, NY

2d • $51,000 - $74,000

About The Position

The Administrative Support Manager oversees the administrative activities in the Department of Cell and Biological Systems; establishes priorities; develops, executes, and assesses processes and procedures; solves problems and approves completed work; prepares, controls, and manages budget; coordinates human resources, faculty recruitment and promotion and tenure functions; plans, publicizes, and coordinates special events; provides assistance and collaborates with other units and staff to achieve unit goals; compiles and analyzes data for a variety of reports and programs. Lead staff members, including hiring, development, and performance management

Requirements

• Bachelor's Degree
• 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted

Responsibilities

• Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
• Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short and long range budgets
• Implement unit wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
• Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
• Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
• Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
• Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
• Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
• Coordinate unit or department wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit specific procedures
• Represent the Department with both internal and external stakeholders and strategically foster relationships
• Interview, train, and direct the work of other support staff, students, and wage payroll personnel
• Use data driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
• Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees