Administrative Support- Level III

Buffalo Rock-posted 8 months ago

Full-time • Mid Level

Birmingham, AL

Food Manufacturing

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Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 123 years ago. Buffalo Rock manages the best beverage portfolio in the country, which includes several beloved global and regional brands. The primary duty of the Administrative Support - Level III is managing the administrative functions of his or her assigned Franchise. Supervises and directs Administrative Support Level I and Administrative Support Level II. Responsibilities include interviewing, hiring, training, and scheduling employees; making recommendations regarding other changes of status; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Regular and timely attendance is an essential function of this position.
Supervising and directing subordinate employees.
Interviewing, hiring, training and scheduling employees.
Making recommendations regarding other changes of status.
Planning, assigning, and directing work.
Appraising performance and evaluating employees.
Rewarding and disciplining employees.
Addressing complaints and resolving problems.
Capable of performing Administrative Support Level I and Level II duties.
Accounts Receivable research on past due accounts, and potential write-offs, to determine appropriate action.
Ensure daily deposit is balanced and entered on corporate deposit sheet.
Maintain all cash and load overs/shorts for Retail Delivery Drivers through morning reports for cash/load variances and mis-picks; email results found and determine payroll deductions.
Ensure processing of check requests.
Oversee cash room duties, i.e. disarming money room, unlock door, unlock safe, safe audits, etc.
Oversee corporate invoice reconciliation.
Oversee/ensure daily (including weekend days) end of day reconciliation.
Oversee direct to trade bulk invoicing.
Ensure that all Sam's Club direct-to-trade orders are entered and settled on a weekly basis.
Ensure input of inventory tracking sheet.
Liaison between Administrative Support and Regional and Franchise personnel.
Maintain petty cash checkbook.
Maintain purchase orders (Costco, Lowes, Target, etc.).
Manage Franchise IT support (computers, network, printers, etc.).
Set up and maintain Driver accounts in VIP/Legacy.
Set up Customer Accurals for CDA in VIP/Legacy.
Set up and maintain salesman accounts and applicable commissions.
Perform other duties as assigned.

High School Diploma (or GED or High School Equivalence Certificate); Required
Must be proficient in Microsoft suite of products including Word, Excel, Outlook, and PowerPoint; Required
One (1) year administration experience; Required

Prior supervisory experience; Preferred

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Administrative Support- Level III

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