Administrative Support I or II

City of Lake Oswego, OR • Lake Oswego, OR

345d • $49,110 - $70,494

About The Position

The City of Lake Oswego is looking for a dependable, responsible contributor committed to professionalism, excellence and success. Under the general direction of the Recreation Deputy Director, LORAC Superintendent, Administration and Recreation Supervisors, this position supports the Sports, Golf, Outdoor, Special Events, Cultural, Fitness and Aquatics Divisions. General duties include assisting with registration system administration, managing personal service contracts, marketing programs, and performing related office support duties as needed. This position is represented by the Lake Oswego Municipal Employees' Association (LOMEA) / American Federation of State, County and Municipal Employees (AFSCME). This is a flexibly staffed series. Appointments may be made at either of the two levels based on employee's skills, knowledge, ability and experience. Incumbents appointed as an Administrative Support I may later be reclassified as an Administrative Support II subject to meeting the requirements of the LOMEA/AFSCME collective bargaining agreement. The hours for this position are subject to seasonal changes. At this time, one shift is scheduled for Monday through Friday, 5:00am-1:30pm. The other shift is scheduled for Monday through Friday, 1:00pm-9:30pm. The position is located at Lake Oswego Recreation and Aquatic Center, 17525 Stafford Road and reports to the Parks & Recreation Administration Supervisor.

Requirements

• Graduation with a High School diploma or G.E.D and six months to one year of general office support work experience or related field for Administrative Support I.
• Graduation with a High School diploma or G.E.D and two to four years of general office support work experience or related field for Administrative Support II.

Nice To Haves

• Resourceful team player who thrives in an environment requiring the ability to effectively prioritize and juggle multiple concurrent projects and deadlines.
• Personable and professional with strengths in building rapport and communicating effectively with internal and external customers.
• Exemplary planning and organizational skills with a high degree of attention to detail.
• Ability to work with minimal supervision.
• Openness to new ideas and concepts, and ability to work cooperatively in a group setting.

Responsibilities

• Processes Reservation applications, registrations, payments, and related materials.
• Provides employees with office supplies.
• Assists in preparing in-house training and communications materials.
• Prepares a variety of regularly scheduled reports.
• Uses automated office equipment such as a computer to compose and type letters, newsletters, reports, and other materials.
• May be required to accept payments and account for monies received.
• Performs other duties of a similar nature or level.
• Performs typing assignments; proofreads, researches, gathers, compiles, and computes information and figures for a variety of reports.
• Sets up and maintains filing systems, manuals, records, and spreadsheets. Maintains various databases.
• Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphics software.
• Performs bookkeeping and/or accounting/budgeting-related duties.
• Manages program registrations.
• Attends meetings, taking and transcribing minutes of proceedings.
• Independently prepares correspondence.
• Edits and proofreads documents and correspondence for other members of department.
• Coordinates and prepares individual personal service contracts.
• Acts as contract liaison to City Attorney's office.
• Administers registration software and system management.
• Reviews and edits publications and website content.
• Backs up coverage for front desk staff.
• Takes minutes for public meetings.
• Maintains records to include filing, data entry, reporting and documentation including but not limited to contracts, insurance information, background checks, scholarship applications and department statistics.
• Communicates with customers utilizing electronic methods, direct contact and postal mailings.

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• Long Term Disability Insurance
• Workers' Compensation Insurance
• Public Employees Retirement Systems (PERS)
• Employee Assistance Program
• Voluntary Employee Benefits Account (VEBA)
• Optional Benefits such as Deferred Compensation and Flexible Spending Account
• Paid Holidays
• Vacation
• Sick Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED