Administrative Support, Corrections

Allegheny Intermediate Unit Career Site • Pittsburgh, PA

102d • $35,000 - $35,000

About The Position

The Administrative Assistant provides essential clerical and organizational support for the Adult Basic Education (ABE) program operating within a correctional facility. This role ensures the smooth daily operation of the program by managing administrative tasks, maintaining accurate records, coordinating communication, and supporting staff and participants. The Administrative Assistant plays a critical role in facilitating access to education for incarcerated individuals while adhering to facility policies and security protocols.

Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of experience in an administrative or clerical role, preferably in an educational or correctional setting.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and database management.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Current Act 114, Act 34, Act 151 and NSOR Clearances required prior to an offer (Must be dated within 1 year of hire date).
• School Personnel Health Record (Form H511.340) must be completed and received by Human Resources prior to hire date.
• Allegheny County Jail clearances.

Nice To Haves

• Associate degree or coursework in business administration, education, or related field preferred.
• Familiarity with adult education programs is a plus.

Responsibilities

• Perform general administrative duties, including answering phones, managing correspondence, scheduling appointments, and maintaining office supplies.
• Assist with the preparation and distribution of program materials, reports, and communications.
• Maintain accurate records of student enrollment, attendance, and progress in compliance with program and facility requirements.
• Input and update data in program management systems and generate reports as needed.
• Ensure the confidentiality and security of all student and program records.
• Coordinate program schedules, including classes, assessments, and staff meetings.
• Assist in organizing educational events and activities within the correctional facility.
• Serve as a point of contact between program staff, correctional facility personnel, and external stakeholders.
• Register and proctor high school equivalency exams.
• Adhere to all correctional facility policies, procedures, and security protocols.
• Assist in the preparation and submission of required documentation to meet facility and program compliance standards.
• Provide administrative support to educators and program staff to enhance program delivery.
• Assist participants with completing forms and accessing program resources as permitted.

Benefits

• 260-day work schedule.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED