Administrative Support Coordinator

CSU Careers•Fresno, CA

22h

About The Position

Under the general supervision of the Dean and Associate Dean of the College, this position provides general administrative functions to the College which are usually operational and procedural in nature. The incumbent plans and executes a variety of project-oriented activities for the Dean’s Office. The incumbent will coordinate clerical and administrative support functions for the Dean’s Office. Projects involve a wide range of problems requiring the use of reason and judgment, interpretation of policies, and contact with individuals at all levels of the University and individuals on and off-campus.

Requirements

Knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of the English grammar, punctuation, and spelling.
Knowledge of and skilled in all technical aspects of work assignments and standard office procedures and practices.
Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google Suite, Adobe Acrobat, and Zoom Video Conferencing).
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Ability to clearly communicate orally and in writing and effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Highly developed interpersonal skills and the ability to work effectively with a diverse student, faculty, and staff population.
Perform standard business math, track financial data, and make simple projections.
Ability to create and maintain program records and provide data for review in developing and implementing strategies and activities.
Ability to effectively organize and independently handle multiple work unit priorities and projects in a fast-paced team-oriented environment.
Apply independently a wide variety of complex policies and procedures where specific guidelines may not exist.
Effectively coordinate multiple projects simultaneously.
Draft and compose correspondence and standard reports.
Serve as a resource to students, staff, and the community in responding to inquiries and providing detailed information concerning campus news and events.
Minimum education equivalent to an Associate’s degree or a combination of education and experience which provides the required knowledge and abilities.
At least 3 years of recent, related experience in an office environment.
Proficient in the use of Microsoft Suite, Google Suite, Adobe Acrobat, Email and Video Conferencing.

Nice To Haves

Comparable work experience in a higher education setting.
Experience with campus PeopleSoft programs modules or comparable software.
Work experience in the CSU System.
Advanced skills in word processing and maintenance of electronic spreadsheets.
Ability to prioritize and process multiple tasks.

Responsibilities

Coordinate clerical and administrative support functions for the Dean’s Office.
Plan and execute a variety of project-oriented activities for the Dean’s Office.
Interpret and apply policies and procedures independently.
Create and maintain program records and provide data for review in developing and implementing strategies and activities.
Draft and compose correspondence and standard reports.
Serve as a resource to students, staff, and the community in responding to inquiries and providing detailed information concerning campus news and events.