Administrative Support Coordinator - OLOL Foundation

FMOLHS • Baton Rouge, LA

8h

About The Position

The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

Requirements

• 4 years in a secretarial or administrative assistant role.
• High School diploma or equivalent
• Strong customer service orientation with excellent interpersonal and communication skills.
• Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.
• Effective time management, multitasking, and project coordination.
• Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.
• Highly skilled in monitoring/assessing performance.

Responsibilities

• Manage timekeeping and generate financial reports.
• Book travel arrangements and organize schedules.
• Review and edit correspondence.
• Create and maintain spreadsheets.
• Answer and screen phone calls and visitors/guests.
• Order and stock office supplies.
• Take meeting notes and submit/process paperwork.
• Handle special projects as assigned.
• Mentor junior staff and complete moderately complex projects.
• Other administrative (non-clinical) duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED