Administrative Support Coordinator

University of Texas at Austin

3d • $50,000 • Onsite

About The Position

The Administrative Support Coordinator will assist with administrative duties for a large academic department.

Requirements

• Bachelor’s Degree from an accredited university.
• Three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
• Excellent oral and written communication skills with a proven ability to effectively communicate with all levels of management and respond to faculty and staff tactfully, clearly, and concisely.
• Ability to manage multiple projects and tasks in a fast-paced environment, working effectively both independently and as part of a team.
• Highly detail oriented with outstanding organizational and time-management skills.
• A self-starter with the ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Familiarity with systems and applications commonly used at the University of Texas.
• Understanding of UT policies and procedures.

Responsibilities

• Office Support: Oversee the administrative suite reception area and copy room.
• Receive and distribute mail and packages.
• Process department shipping orders with eShip Global.
• Process general office and instructional orders in UT Market.
• Manage and scan archive documents and create filing system in UT Box.
• Serve as a backup for voucher processing.
• Serve as the full-time front desk reception.
• Business Contracts: Coordinate, review and upload agreements into Contracts Plus+ for approval.
• Course Assistance: Assist faculty with exam prep and proctoring, collecting assignments from learning assistants, and print course work.
• Secure room reservations for ADA compliance.
• Room Request: Manage visitor calendar request in Momentum for visitor space.
• Manage departmental keys and door codes.
• Event coordination: Coordinate all aspects of departmental events.
• Organize bi-weekly department events/teas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level