Administrative Support Coordinator I

CSU Careers•Fullerton, CA

11h•$4,047 - $5,896•Onsite

About The Position

The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our Educational Leadership team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under general supervision, the Administrative Support Coordinator I independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership which serves approximately three hundred students in the master’s degree, Preliminary and Professional Administrative Credential, doctoral degree programs. Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects. Serves as office lead and oversees hiring, training, and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures. Oversee department resources including general office supply inventory, purchases and technology services. Researches information, compiles data and prepares reports for department needs. Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments. Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling. Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations. Updates the department website and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.

Requirements

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.

Nice To Haves

Experience working in a higher education setting, specifically post graduate programs and in a large academic department.
Experience or knowledge of Content Management System (CMS).
Working knowledge of California State University, Fullerton's budget policies and procedures.
Experience overseeing the work of others, such as student assistants.
Ability to quickly learn and interpret policies and procedures.
Strong customer service experience.
A valid California driver’s license.

Responsibilities

Provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership.
Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects.
Serves as office lead and oversees hiring, training, and development of student assistants working in the department.
Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures.
Oversee department resources including general office supply inventory, purchases and technology services.
Researches information, compiles data and prepares reports for department needs.
Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments.
Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office.
Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements.
Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling.
Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office.
Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations.
Updates the department website and serves as the Department Information Technology Coordinator (DITC).
Other duties as assigned.