Administrative Support Associate, (TEMP)– FlexStaff

FlexStaff Career Site • Woodbury, NY

103d

About The Position

The position involves performing diversified administrative support, coordinative and/or secretarial duties related to the functional and/or operational needs of the department and the Department Head. This includes composing confidential correspondence, reports, memoranda, and related documents, as well as scheduling appointments and meetings, making necessary arrangements for those meetings, and taking meeting minutes as required. The role also encompasses various receptionist and registration duties, compiling and analyzing basic information, and preparing statistical data for reporting purposes. Additionally, the position requires preparing presentation materials and creating charts, graphs, tables, and graphics. Maintaining department supply and equipment inventory and performing research for special projects as assigned are also key responsibilities. Other related duties may be required as necessary.

Requirements

• High School Diploma or equivalent, required.
• 0-1 year administrative experience, required.
• Working knowledge of Microsoft applications (Word, Excel, PowerPoint), required.
• Ability to exercise independent judgment and employ basic reasoning skills.
• Ability to communicate effectively.

Nice To Haves

• Previous Administrative Office experience, strongly preferred.
• Bilingual English/Spanish Speaking preferred.

Responsibilities

• Composes confidential correspondence, reports, memoranda, and related documents.
• Schedules appointments and meetings; makes necessary arrangements for meetings; takes meeting minutes as required.
• Performs various receptionist and registration duties.
• Compiles and analyzes basic information and prepares statistical data for reporting purposes.
• Prepares presentation materials; creates charts, graphs, tables, graphics, etc.
• Maintains department supply and equipment inventory.
• Performs research for special projects, as assigned.
• Performs related duties, as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees