Administrative Support Assistant - Bemidji, MN

Ho-Chunk•Bemidji, MN

1d•Onsite

About The Position

Summary Job Description for the Administrative Support Assistant position at the Bemidji Area Office. 2225 Cooperative Ct NW, Rm 200 Bemidji MN 56601 SUMMARY The Administrative Support Assistant provides essential administrative and clerical services to support the efficient daily operation of the Bemidji Area Office (BAO). The role involves performing routine business office activities and clerical functions to ensure smooth office operations.

Requirements

Technical Proficiency: Must be proficient in Microsoft Office applications.
Communication: Strong organizational and communication skills are required.
Professionalism: Must conduct oneself in a professional and courteous manner at all times.
Confidentiality: Ability to maintain strict confidentiality regarding sensitive information, Personally Identifiable Information (PII), and Protected Health Information (PHI) in compliance with HIPAA and the Privacy Act.
Education: Minimum of a high school diploma or equivalent.
Experience: 1yr. Demonstrated experience in administrative or clerical support.
Must meet Federal personnel security and background check requirements.
Completion of HHS-975 for Personal Identity Verification (PIV) card access.
Subject to a character investigation (P.L. 101-630) for roles involving contact with Indian children.

Responsibilities

Providing general clerical and administrative support.
Answering and routing incoming telephone calls.
Receiving, sorting, and distributing incoming mail and correspondence.
Preparing correspondence, memoranda, reports, and other official documents.
Maintaining both electronic and paper filing systems.
Scheduling meetings, appointments, and reserving conference rooms.
Assisting with travel documentation and the processing of vouchers.
Entering and maintaining data within office systems and databases.
Assisting with records management in alignment with federal guidelines.
Providing support for office events, meetings, and training sessions as required.