Administrative Support Assistant (Full-Time 1.0/ Days)
About The Position
Administrative Support Assistant Full -Time 8am - 5pm, Weekdays In person position This role will require you to work at other locations (Harrisburg or York) on occasion No weekends or holidays Essential Functions: Serve as the first point of contact, managing the switchboard and welcoming visitors, guests, and staff with professionalism, warmth, and compassion. Coordinate with staff regarding visitors, deliveries, volunteers, and vendors to ensure smooth daily operations. Support internal communications by maintaining bulletin boards, postings, and organizational announcements. Deliver administrative support across multiple departments through accurate data entry, document management, and organized filing. Manage the electronic meeting room scheduling system; provide guidance to staff on scheduling procedures and post updated room schedules weekly. Prepare meeting rooms, coordinate technology needs, and ensure materials are set up for seamless meetings. Assist with organizational programs and events, including ticket distribution, logistics, and special projects. Track and document approved interdepartmental assistance requests to ensure timely follow-up and resolution. Collect, sort, and distribute incoming/outgoing mail, interoffice deliveries, and special projects in a timely manner. Operate and maintain office and mailroom equipment; act as liaison with vendors to resolve service needs. Accurately record and track petty cash, donations, raffle/gift cards, and ticket sales, including quarterly reporting as required. Manage ordering, inventory, and distribution of office and kitchen supplies, ensuring cost-effectiveness and availability.
Requirements
- High school diploma or GED required.
- Minimum of 1-2 years of recent administrative, clerical, or customer services experience required
- Demonstrated ability to deliver exceptional customer service, work collaboratively across departments, communicate effectively (both verbally and in writing), manage multiple priorities with strong organizational skills, and engage in crucial conversations with professionalism and tact.
- Strong proficiency in Microsoft Office Suite, Microsoft Teams or other collaborations platforms such as Zoom
- Must be able to communicate fluently in English, both verbally and in writing, with a pleasant and professional speaking voice.
Nice To Haves
- A combination of relevant education—such as college-level coursework, business certifications, specialized training, and progressively responsible administrative experience preferred.
Responsibilities
- Serve as the first point of contact, managing the switchboard and welcoming visitors, guests, and staff with professionalism, warmth, and compassion.
- Coordinate with staff regarding visitors, deliveries, volunteers, and vendors to ensure smooth daily operations.
- Support internal communications by maintaining bulletin boards, postings, and organizational announcements.
- Deliver administrative support across multiple departments through accurate data entry, document management, and organized filing.
- Manage the electronic meeting room scheduling system; provide guidance to staff on scheduling procedures and post updated room schedules weekly.
- Prepare meeting rooms, coordinate technology needs, and ensure materials are set up for seamless meetings.
- Assist with organizational programs and events, including ticket distribution, logistics, and special projects.
- Track and document approved interdepartmental assistance requests to ensure timely follow-up and resolution.
- Collect, sort, and distribute incoming/outgoing mail, interoffice deliveries, and special projects in a timely manner.
- Operate and maintain office and mailroom equipment; act as liaison with vendors to resolve service needs.
- Accurately record and track petty cash, donations, raffle/gift cards, and ticket sales, including quarterly reporting as required.
- Manage ordering, inventory, and distribution of office and kitchen supplies, ensuring cost-effectiveness and availability.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
