Administrative Support Assistant

KMRG, LLC•Dayton, OH

About The Position

We are seeking an Administrative Support Assistant to support the United States Attorney’s Office for the Southern District of Ohio (USAO SDOH). In this role, you will provide administrative and logistical support for the USAO’s fact witness management process, helping coordinate witness-related activities and support services tied to court and grand jury proceedings. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

Requirements

Ability to review information carefully and catch errors or missing details
Ability to organize and maintain case or project files
Ability to track case or file activity and answer routine status questions
Ability to coordinate with other agencies or organizations to gather needed information
Ability to handle administrative support tasks in a fast-paced office setting
Strong written and verbal communication skills, attention to detail, and a high level of accuracy
Comfort with word processing, data entry, and database work
3 Years of relevant experience
Experience preparing reports, correspondence, and other office documents
High school diploma required

Nice To Haves

Undergraduate degree preferred

Responsibilities

Witness Support: Receive visitors and respond to fact witness questions about appearances, travel, and reimbursement
Contact fact witnesses to confirm appearance details, explain travel arrangements, and identify support needs
Notify the Assistant United States Attorney (AUSA) of special circumstances or witness needs that require attention
Meet fact witnesses upon arrival, provide courtroom orientation, and accompany them to court
Travel & Reimbursement: Gather and organize the information and documentation needed to arrange witness travel, lodging, and reimbursement
Coordinate witness travel and lodging in accordance with DOJ and USAO procedures
Prepare special authorization documents and obtain approvals before arranging travel
Collect required forms, signatures, and supporting documentation for witness reimbursement
Prepare and submit witness vouchers and reimbursement documents, and provide status updates as requested
Gather supporting documentation and reconcile Government Travel Accounts related to witness travel activity
Administrative Support: Coordinate with court staff and partner agencies to support witness appearances and logistics
Prepare routine correspondence and standard witness support documents using required formats and procedures
Maintain witness files, records, databases, calendars, and tracking tools
Organize and retain witness-related documents in accordance with Department of Justice procedures
Provide administrative and logistical support for witness coordination activities as assigned