Duties May Include: Receive, route, and track incoming and outgoing materials including controlled or routine correspondence, reports, memoranda, and other written communications; use standard or form letters to reply to inquiries; prepare outlines for correspondence and reports. Perform office automation duties to prepare correspondence, forms, and reports including technical material, graphs, and charts; enter information into established databases and tracking systems; provide qualified typing services. Maintain appointment and meeting schedules for the Director and senior staff members as directed; serve as point of contact for conference room scheduling; coordinate and attend meetings; prepare meeting minutes and follow up on action items. Receive and screen telephone calls and visitors from within and outside the organizational unit; respond to general inquiries; resolve issues of a general nature and refer complex matters to the supervisor for resolution. Perform timekeeping duties in ITAS; prepare travel requests for first duty and transfer employees; assist new employees with travel voucher completion; purchase supplies utilizing prescribed procurement guidelines; establish and maintain filing systems. Coordinate orientation of new staff and contractors; track required training completion for all staff; adapt to and utilize IHS IT systems including EHR and/or RPMS; perform work with multicultural patients and interpreters as necessary for non-English speaking patients.
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Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED