Administrative Support Assistant

US Federal Solutions • Atlanta, GA

2d • Onsite

About The Position

US Federal Solutions is seeking a highly capable Administrative Support Assistant to support the Federal Protective Service (FPS) within the Department of Homeland Security . This role provides direct administrative and operational support to senior leaders and program offices that oversee critical law enforcement, security, and mission support functions across Region 4. This is a full-time, on-site position located at 180 Ted Turner Drive SW, Atlanta, GA 30303 . This position is ideal for an experienced administrative professional who is comfortable working independently, managing competing priorities, and supporting senior leadership in a fast-paced federal environment. At US Federal Solutions , we support federal agencies with professionals who know how to keep operations running smoothly behind the scenes. You’ll work alongside experienced leaders, contribute to public safety missions, and play a key role in keeping critical programs organized, compliant, and effective. If you thrive in a high-responsibility administrative role and enjoy supporting leadership that protects federal facilities and personnel, this is a role where your work truly matters.

Requirements

• US Citizenship.
• Public Trust Preferred DHS Suitability Preferred
• Associate’s, Bachelor’s degree preferred, or Five (5) years of experience as an Administrative Assistant or Secretary supporting senior-level government officials (GS-12/GS-13 equivalent).
• At least five (5) years of experience in general office operations and administrative support.
• Strong understanding of organizational structures and how offices interact in a federal environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Access, Visio, and related office tools.
• Typing speed of at least 40 words per minute .
• Experience establishing and maintaining comprehensive filing systems.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to manage multiple administrative projects at the same time.
• Detail-oriented, organized, and comfortable conducting independent research.
• Willingness to complete required annual training, including ethics training.

Responsibilities

• Provide day-to-day administrative and clerical support to Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers.
• Manage calendars, schedule meetings, coordinate conference rooms and conference lines, and ensure leadership is fully briefed ahead of meetings.
• Prepare meeting materials, capture and distribute minutes, and track follow-up action items.
• Serve as a point of contact for office procedures, routing calls and inquiries to appropriate staff.
• Coordinate IT service requests and track tickets through completion.
• Perform timekeeping support using WebTA, including validation, auditing, reporting, and coordination of corrections.
• Process incoming and outgoing mail, including priority and express shipments.
• Support SES-level travel by preparing travel authorizations and reviewing expense reports for accuracy.
• Compile and track data related to budgets, fund allocations, expenditures, and recurring reports.
• Draft correspondence, special reports, and routine communications for leadership review.
• Maintain automated tracking systems for program data, suspense items, milestones, and deliverables.
• Collect, organize, analyze, and consolidate data from multiple systems into standardized reports.
• Manage SharePoint content and support information-sharing across programs and stakeholders.
• Assist with facility security assessment document processing, including packaging, tracking, and distribution.
• Support law enforcement and security program data collection, reporting, and compliance efforts.
• Provide backup support to the Executive Assistant and assist Mission Support Branch staff as needed.
• Act as travel coordinator and office supply coordinator for designated leadership and offices.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees